Coordinator, Technology/Coordonnateur, Technologie

World Anti-Doping Agency•Montreal, QC

3d•Onsite

About The Position

The Coordinator, Technology will provide administrative, operational, and coordination support to the IT & Cybersecurity Department and the Digital Insights Impact Area. Reporting to the CTO, the Coordinator serves as a central point for departmental operations, supporting governance activities, strategic initiatives, meeting and working group coordination, documentation management, stakeholder communications, and day-to-day administrative processes to ensure the efficient execution of departmental priorities.

Requirements

Minimum 3–5 years of experience in an administrative, coordinator, project support, or operations role;
Demonstrated experience coordinating meetings, committees, working groups, or governance forums;
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint;
Strong attention to detail and commitment to accuracy;
Proven ability to handle confidential and sensitive information with discretion and professionalism;
Experience managing purchase orders, software renewals, and vendor agreements;
Excellent oral and written skills in one of the two WADA official languages (English/French) and very good command of the other official language;

Nice To Haves

Experience supporting technology, digital, cybersecurity, data, or project management functions is considered an asset;
additional languages would be an asset;

Responsibilities

Provide administrative support to the IT & Cybersecurity Department and Digital Insights Impact Area leadership and teams;
Coordinate calendars, meetings, workshops, and departmental activities;
Organize travel arrangements, expense claims, and procurement activities;
Support departmental communications, documentation, and reporting;
Maintain departmental records, planning calendars, and SharePoint documentation;
Liaise with internal departments to facilitate operational and administrative processes.
Coordinate departmental meetings, committees, and working groups;
Manage meeting logistics, documentation, and follow-up activities;
Support cross-functional initiatives involving multiple stakeholders;
Maintain governance documentation, policies, procedures, and records.
Support internal and external stakeholder communications;
Prepare and distribute reports, presentations, dashboards, and briefing materials.