Coordinator, Technical Operations

Porter Airlines Inc.•Toronto, ON

3d•Onsite

About The Position

The Coordinator, Technical Operations contributes to the efficient day-to-day operations of the department by supporting all of the managers, director and VP. This includes by-weekly payroll submissions, manpower scheduling, vacation planning and organizing meetings.

Requirements

Post-Secondary Education or one year of equivalent experience
Proficient in Microsoft Office and Google Documents
Positive track record of working relationships with others, both internally and externally.
Works cooperatively and effectively with others
Excellent oral and written communication skills
Ability to resolve problems, and make decisions to enhance organizational effectiveness
Ability to undertake self-directed tasks
Excellent time management skills
Attention to detail; the capacity to prioritize by assessing situations to determine urgency

Nice To Haves

Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.
Teamwork: Working collaboratively with others to achieve organizational goals.
Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers).
Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.
Results Focus: Focusing efforts on achieving high quality results consistent with the organization’s standards.
Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Responsibilities

Responsible for time tracking, payroll and vacation schedules for all maintenance employees
Responsible for correspondence for the maintenance department
Maintain complete paper and electronic files for all maintenance employees
External manpower processing and invoicing with third party vendors/suppliers
Arrange travel and accommodations
Filing and tracking of maintenance contracts
Arrange job interviews
Onboarding of all new employees to the department
Process departmental mail
Arrange catering services upon request
Arrange onsite/offsite department events
Ordering of office supplies and administration of inventory
Ensure employee contact list is kept up to date
Actively participate in Porter’s Safety Management System (SMS) including reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy
Other duties as assigned