Coordinator, Talent Acquisition Operations

Quality Technology Services•Duluth, GA

1d•Onsite

About The Position

The Coordinator, Talent Acquisition Operations will support our executive recruiting team and hiring managers in delivering a seamless and positive candidate experience. In this role, you will play a critical part in the hiring process by managing interview scheduling logistics and supporting various administrative tasks for the Talent Acquisition (TA) function.

Requirements

Bachelor's degree or equivalent professional experience.
3+ year of experience in recruiting coordination, HR support, or administrative roles.
Proficiency with Microsoft Office Suite (Outlook, Excel, Word) or Google Workspace (Gmail, Google Calendar, Docs, Sheets).
Strong written and verbal communication skills with a focus on clarity and professionalism.

Nice To Haves

Exceptional attention to detail and accuracy when managing logistics or data.
Ability to handle confidential information with professionalism and discretion.
Strong organizational and multitasking skills, with the ability to manage shifting priorities in a fast-paced environment.
Comfortable working independently and collaboratively as part of a team.

Responsibilities

Coordinate and schedule interviews across multiple time zones, ensuring alignment between candidates and internal interviewers.
Communicate professionally and promptly with candidates, hiring managers, and recruiters throughout the interview process.
Manage and update interview details in the Phenom People our CRM.
Prepare and send interview confirmations, agendas, and follow-up communications to all stakeholders.
Assist with candidate travel arrangements (if applicable).
Maintain and track data to support reporting on interview logistics and hiring activity.
Proactively identify and resolve scheduling conflicts or process bottlenecks.
Contribute to projects that enhance the TA team's efficiency, candidate experience, and employer brand.