Coordinator - Purchasing

PHS Bio-Medical Services•Denville, NJ

118d•$15 - $19

About The Position

The Purchasing Coordinator provides support functions within the Materials Management and Supply Chain departments. The role assists requisitioners and hospital staff with procuring goods and services for internal and external customers, and works with other departments and suppliers to identify, research, analyze, and resolve purchasing issues. The coordinator communicates with department managers about discrepancies, pricing, substitutes, and backorders; confirms purchase orders with vendors; and follows up on problem orders to support timely delivery. The position also monitors delivery expectations, communicates delays internally, works with suppliers to expedite orders and improve delivery performance, and reviews inventory order patterns and quantities. It requires effective working relationships across departments and professional written and verbal communication with organizational staff and external contacts. The coordinator prioritizes duties for productivity and performs other related duties as assigned.

Requirements

High school graduate or equivalent.
Minimum of one year of general office experience.
Knowledge involving the acquisition of equipment and supplies and related policies and procedures.
Knowledge of computer-based inventory systems.
Ability to use a Material Management Information System (MMIS) and EDI.
Strong communication skills.

Nice To Haves

Associate degree preferred.
Previous hospital purchasing experience preferred.

Responsibilities

Assist requisitioners and hospital staff in procuring goods and services for internal and external customers.
Identify, research, analyze, and resolve purchasing issues with other departments and suppliers.
Communicate with department managers regarding discrepancies, pricing, substitutes, and backorders.
Confirm purchase orders with outside vendors.
Follow up on problem orders to help ensure timely delivery.
Work with Receiving, Accounting, and other departments on problematic materials or transactions.
Monitor delivery expectations for incoming materials and communicate delays internally.
Work with suppliers to expedite orders and improve delivery performance.
Review inventory order patterns and quantities.
Maintain open communication and effective working relationships with all departments.
Communicate professionally, verbally and in writing, with people at all levels of the organization and external contacts.
Prioritize duties for optimum productivity.
Perform other related duties as assigned.