Coordinator - Purchasing

PHS Bio-Medical Services•East Liverpool, OH

141d•$11 - $16

About The Position

The Purchasing Coordinator provides support within the Materials Management/Supply Chain departments, assisting requisitioners and hospital staff with procurement of goods and services for internal and external customers. The role identifies, researches, analyzes, and resolves purchasing issues with other departments and suppliers, and communicates with department managers about discrepancies, pricing, substitutes, and backorders. The coordinator confirms purchase orders with outside vendors, follows up on problem orders to help ensure timely delivery, monitors delivery expectations for incoming materials, and communicates delays internally. The position also works with Receiving, Accounting, and other departments on problematic materials or transactions; collaborates with suppliers to expedite orders and improve delivery performance; reviews inventory order patterns and quantities; and maintains effective working relationships across the organization. The role requires professional written and verbal communication with people at all organizational levels and external contacts, and prioritization of duties for productivity. Other related duties may be assigned.

Requirements

High school graduate or equivalent.
At least one year of general office experience.
Knowledge involving the acquisition of equipment and supplies, and related policies and procedures.
Knowledge of computer-based inventory systems.
Ability to use a Material Management Information System (MMIS) and EDI.
Strong written and verbal communication skills.

Nice To Haves

Associate degree preferred.
Previous hospital purchasing experience preferred.

Responsibilities

Assist requisitioners and hospital staff in procuring goods and services for internal and external customers.
Identify, research, analyze, and resolve purchasing issues with departments and suppliers.
Communicate with department managers about discrepancies, pricing, substitutes, and backorders.
Confirm purchase orders with outside vendors and follow through on problem orders to support timely delivery.
Work with Receiving, Accounting, and other departments on problematic materials or transactions.
Monitor delivery expectations for incoming materials and communicate delays internally.
Work with suppliers to expedite orders and improve delivery performance.
Review inventory order patterns and quantities.
Maintain open communication and effective working relationships with all departments.
Prioritize duties for optimum productivity.
Perform other related duties as assigned.