Coordinator, People Operations (Temporary)

The Shade Store•Port Chester, NY

1d•Hybrid

About The Position

The Shade Store is seeking a detail-oriented and highly organized Temporary Coordinator, People Operations to support day-to-day administration of the People function during a temporary leave of absence. This hybrid position is based in the Port Chester, NY office and requires three days on-site per week, Tuesday through Thursday. The role reports to the Vice President, People Operations & Total Rewards and supports employee onboarding and offboarding, HR systems administration, employee inquiries, reporting, and other People processes. The Coordinator works with People Operations, Talent Acquisition, Payroll, Benefits, and People Business Partners to ensure employee transactions and administrative activities are accurate, efficient, and completed according to established procedures. The role suits a hands-on HR professional who can learn processes quickly, work in a fast-paced environment, and balance multiple priorities.

Requirements

At least 3 years of experience in Human Resources, People Operations, HR Administration, or a related role.
Hands-on experience with HRIS platforms, employee data maintenance, onboarding, and HR administrative processes.
Working knowledge of HR documentation, Form I-9 requirements, and general employment administration practices.
Strong organizational and project coordination skills, including the ability to manage multiple priorities and recurring deadlines.
Exceptional attention to detail, accuracy, and follow-through.
Strong customer service orientation and professional written and verbal communication skills.
Ability to handle sensitive employee information with discretion, professionalism, and sound judgment.
Proficiency with Microsoft Office, particularly Excel and Outlook.
Ability to learn new systems and processes quickly and work effectively with limited supervision.

Nice To Haves

Experience with Paycom is strongly preferred.
Bilingual Spanish is a plus but not required.

Responsibilities

Execute and maintain employee lifecycle transactions in Paycom, including new hires, employee changes, and separations, ensuring accuracy and appropriate approvals.
Maintain employee records, personnel documentation, HR trackers, and electronic filing systems.
Prepare employment-related correspondence, including employment verification, compensation change, and separation letters.
Support employee data audits, compliance documentation, and routine HR administration.
Coordinate pre-boarding activities, including offer documentation, background checks, and new hire requirements, in partnership with Talent Acquisition.
Facilitate new hire orientation and ensure timely completion of onboarding documentation, including Form I-9 verification.
Process new hire records in Paycom and coordinate employee setup requirements with internal stakeholders.
Support employee separations, including termination documentation, tracking, and coordination of IT access and equipment recovery.
Manage the People team inbox, respond to routine inquiries, and route more complex matters to the appropriate People team member.
Provide timely, professional, service-oriented support to employees and managers.
Assist with employee communications, administrative requests, and routine People Operations correspondence.
Coordinate employee recognition activities, milestone acknowledgments, and engagement initiatives as needed.
Prepare and maintain recurring employee reports, workforce census data, and HR trackers using Paycom and other internal systems.
Support routine compliance administration, including required training assignments, motor vehicle record monitoring, and employment documentation.
Assist with leave-related reporting, labor law posting coordination, and other compliance tracking under the direction of the appropriate functional owner.
Identify discrepancies, maintain accurate records, and escalate issues requiring additional review or approval.
Provide administrative support for special projects, process improvements, and cross-functional People initiatives.
Assist with departmental coordination, vendor correspondence, and other operational activities as needed.
Collaborate with People team colleagues to maintain continuity of services and meet operational deadlines.