Coordinator, Office Services

Cardinal Health • PR-Anasco, PR

7d

About The Position

The Coordinator, Office Services provides administrative and operational support for Cardinal Health teams and facility functions. The role supports general business operations through administrative and data activities, including preparing documents and reports, maintaining records, coordinating visitors, calls, appointments, meetings, travel, mail, office equipment, and employee activities. It also supports office supply procurement, purchasing-card reconciliation, MRO purchasing and contract compliance, sourcing and cost-reduction efforts, and small-business vendor processes. The position serves as the facility’s EHS contact for clerical tasks, training coordination, and records, and manages security badges, lockers, keys, and security training. The role interacts with people inside and outside the company, including for travel arrangements and supply purchasing. It is expected to work independently on complex assignments, apply and teach processes, anticipate problems, provide solutions, and guide less experienced team members; it may have team-leader responsibilities but does not formally supervise.

Requirements

• Knowledge of personal computers and information systems.
• Proficient keyboarding and good spelling, punctuation, grammar, and oral communication skills.
• Team-oriented, approachable, and flexible, with strong interpersonal skills.
• Proficiency in Microsoft Office systems.
• Fully bilingual in Spanish and English.
• Purchasing skills.
• Bachelor of Arts in Secretarial Sciences or a related field.
• At least two years of secretarial experience; manufacturing-environment experience is preferred.
• Previous experience with word-processing and PowerPoint software.

Nice To Haves

• Secretarial experience in a manufacturing environment.

Responsibilities

• Provide general administrative support to all functional departments.
• Receive company visitors and arrange escort services.
• Route incoming calls using the telephone console.
• Schedule appointments and meetings, coordinating activities, services, and participant attendance.
• Make travel arrangements and assist with expense report preparation as required.
• Prepare letters, memos, presentations, graphs, and reports using a computer and printer.
• Maintain files of correspondence, documents, reports, and records.
• Assist personnel with telephone and paging system matters and distribute company mail.
• Ensure photocopiers and the postal meter function properly, and request maintenance when needed.
• Coordinate vending machine replenishment and employee reimbursement.
• Maintain control of announcements, publications, and other information posted on bulletin boards.
• Coordinate and organize employee activities and events.
• Perform other related duties in support of optimal plant manufacturing operations.
• Expedite requisition forms for office supplies and reconcile P-Cards.
• Procure MRO supplies in a timely manner, manage contract agreements, and implement contract compliance.
• Maintain the purchasing module database for materials requisition orders (MRO).
• Identify, prioritize, evaluate, and pursue sourcing and cost-reduction opportunities aligned with Cardinal Health’s strategic, operating, and financial objectives.
• Ensure received services meet quality standards.
• Review small-business vendor spending data, support and participate in small-business outreach, and align small-business processes with corporate requirements.
• Promote equal and fair access for specific business enterprises seeking to develop business relationships with Cardinal Health.
• Serve as the facility EHS contact and handle clerical EHS tasks, including records retention and updating EHS communication boards.
• Provide EHS training to new employees and contractors, and ensure contractor training is completed for on-site contractors in conjunction with the identified colleagues.
• Share Safe Work Plans and inspections with the EHS Advisor for final review and filing.
• Prepare and control security badges for employees, visitors, and contractors.
• Manage employee lockers and assign and control locks and keys.
• Provide security training to new employees during onboarding and to key employees on opening and closing the facility.
• Receive, analyze, and deploy EHS and security alerts and huddles.
• Take the lead in applying and teaching new processes and skills across a wide variety of assignments.
• Work independently to interpret and apply company procedures, anticipate potential problems, provide effective solutions, and guide less experienced team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior