Coordinator, Office Operations and Facilities (Part-Time)

MLB•El Segundo, CA

6d•Onsite

About The Position

The Coordinator, Office Operations is responsible for supporting the day-to-day operations of MLB’s El Segundo, California office, with the overall goal of ensuring that the office is a hospitable environment where people want to work. Provides general administrative support to the Real Estate, Facilities and Office Operations Department.

Requirements

Some college and a minimum of two years of experience in a reception or administrative role
Familiarity with general building standards and safety and emergency codes and protocols
Excellent customer service aptitude
Ability to work independently or as part of a team
Strong attention to detail
Ability to sit for long periods of time
Excellent computer aptitude, including strong working knowledge of MS Office Suite (MS Word, Excel and PowerPoint)

Responsibilities

Assist and coordinate all vendors – deliveries, set up, break down, COIs, building work orders as they relate to office operations
Work closely with building management and facilities on vendor COIs, work order requests, maintenance and facilities related issues
Utilize automated software systems to schedule and confirm visitor appointments
Desk moves and new hire set ups, including a checklist of standard desk components and clean desks for new hires
Oversee conference room and pantry supply ordering and restocking
Manage incoming and outgoing mail and package deliveries
Ensure that office operations are conducted in a manner that promotes safety and complies with all federal, state, and local laws, regulations, and codes
Greet and assist visitors, guests and employees
Support onsite events, catering and meetings
Participate in ad-hoc projects as needed and requested