Coordinator - Office of Appreciative Education

Florida Atlantic University•Boca Raton, FL

2d•$55,000 - $58,000•Onsite

About The Position

The College of Education at Florida Atlantic University is seeking a Coordinator for the Office of Appreciative Education (OAE) in Boca Raton, Florida. The Coordinator provides administrative, fiscal, and operational support for OAE professional development programs and serves as a key connector and technical resource for participants. The role supports learners throughout their educational journey and helps deliver professional development experiences for higher education professionals worldwide. The Coordinator administers and supports the Appreciative Advising Institute, Appreciative Education Conference, Appreciative Advising and Administration Online Courses, and Certified Appreciative Adviser Program. Responsibilities include managing registrations and course enrollments, providing participant technical support, coordinating event logistics and communications, tracking payments and completion, and issuing certificates or digital credentials. The role also supports webinars and the development of new offerings. The position coordinates assessment and reporting, maintains dashboards and program materials, and works with the Director on engagement tracking and pre- and post-assessment plans. It handles daily financial transactions, purchasing, invoices, expense reconciliation, travel reimbursements, vendor contracts, and operational coordination with campus units. The Coordinator maintains OAE communications and digital resources, responds to inquiries, and provides office and scheduling support. The role also onboards, trains, and supervises Graduate Assistants and student interns, including tracking workflow and project schedules, conducting weekly individual meetings, processing reports, and approving timesheets and leave requests. Work hours are Monday through Friday, 8 a.m. to 5 p.m.

Requirements

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience.
Final candidate must provide official, sealed transcripts from the educational institution before starting employment; an original NACES evaluation is also required if applicable.
Selected candidates must successfully complete and pass required pre-employment screenings before starting employment.

Responsibilities

Manage registration rosters, small-group logistics, Padlet resource boards, facilitator training meetings, and completion certificates for the Appreciative Advising Institute.
Coordinate marketing assets, concurrent session schedules, technical platforms, attendee registration, and event logistics for the Appreciative Education Conference.
Manage Canvas LMS enrollment and course shells; provide participant technical support; respond to student inquiries; track instructor and facilitator stipend payments; process participant adjustments; and verify course completions for online courses.
Receive and track Certified Appreciative Adviser Program applications, facilitate the review process, and issue digital badges and credentials through Accredible.
Support administrative coordination for webinars and develop new offerings and associated administrative processes with the OAE Director and Founder.
Coordinate assessment using tools such as Qualtrics and Google Forms to track performance metrics for offerings and facilitators.
Develop, update, and maintain impact dashboards, annual reports, and informational one-pagers.
Track course engagement and coordinate pre- and post-assessment plans with the Director to support program improvement.
Execute daily Workday financial transactions, process purchase orders and invoices, reconcile P-card expenses, and coordinate travel reimbursements.
Serve as an operational liaison with campus units, including COCE, HR, ELRM, and the College of Education, for facilitator hiring and payments, intern and graduate assistant hiring, background checks, timekeeping, and personnel tasks.
Maintain the OAE website and event calendars; code email campaigns; manage social media calendars; and publish newsletters and announcements.
Respond to general inquiries by email and phone; manage vendor contracts; order office supplies; maintain directories and databases; organize files; and provide meeting preparation and scheduling support.
Onboard, train, and supervise Graduate Assistants and student interns.
Conduct weekly one-on-one meetings, track daily workflow, maintain project schedules, process weekly intern reports, and approve timesheets and leave requests.

Benefits

Medical insurance, with PPO/HMO plan rates stated as $50 per month for single coverage and $180 per month for family coverage.
Dental insurance.
Vision insurance.
Life insurance.
Flexible Spending plans.
Employee Assistance Program (EAP).
State retirement options, including tax-deferred annuities and Roth 403(b) plans.
Public Service Loan Forgiveness (PSLF) program for state employees.
Sick Leave Pool Program.
Paid time off for eligible employees, including vacation and sick leave, one personal day, nine paid holidays, and paid winter break at the President’s discretion.
Paid Community Engagement Volunteer Service Day.
Employee Educational Scholarship Program (EESP) tuition assistance for eligible staff and faculty after six months of full-time employment; for in-unit faculty, the program may extend to spouses and dependent children subject to eligibility rules.