Coordinator of Student Affairs & Academic Excellence, School of Law

Wake Forest University•Winston Salem, NC

6d•Onsite

About The Position

The Coordinator provides administrative and program coordination for Student Affairs (60%) and Academic Excellence and Bar Support (40%) within the Wake Forest University School of Law. The role supports student engagement, academic success, and bar preparation through responsive student service, organized office operations, and accurate, confidential recordkeeping. It reports to the Assistant Dean for Student Affairs, with a dotted-line reporting relationship to the Assistant Dean of Academic Excellence and Bar Support. The position coordinates Student Affairs programs, assessment activities, and major Law School events; supports student organizations and confidential student-support administration; and manages daily office operations, schedules, communications, records, purchasing, and financial documentation. It also provides administrative and logistical support for Academic Excellence workshops and programming, Academic Excellence Leader onboarding and scheduling, and bar-support programming, including communications with graduates, sponsors, and alumni and bar examination support site trips. The role works a regular schedule of 37.5 hours per week. Occasional evening or weekend work may be required for Law School programs and events. Work is primarily office-based at the Worrell Professional Center on the Reynolda Campus, with movement between office and event locations. The position has no supervisory responsibilities.

Requirements

Associate’s degree and two years of relevant administrative, program coordination, event planning, or customer service experience; related work experience may substitute for the degree on a year-for-year basis.
Working knowledge of Google Workspace and Microsoft Office, including Word, Excel, and PowerPoint, and the ability to learn new software and systems.
Strong written and verbal communication skills and the ability to provide welcoming, responsive service to students, faculty, staff, and other constituents.
Strong organizational skills and attention to detail, with the ability to manage competing priorities, maintain accurate records, and meet deadlines.
Sound judgment, discretion, and the ability to protect sensitive and confidential information and refer matters appropriately.
Ability to collaborate with people of varied backgrounds, adapt to changing circumstances, and resolve routine administrative problems.
Ability to move supplies or materials weighing up to 20 pounds; assistance or equipment may be used.
This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University.

Nice To Haves

Bachelor’s degree and one year of relevant administrative, program coordination, event planning, or customer service experience.
Experience working in higher education, particularly in student affairs, academic support, or student programming.
Experience planning and coordinating large-scale events.
Advanced technology skills, including experience using digital tools to improve services, workflows, or administrative processes.
Experience with process improvement and managing projects from planning through completion.

Responsibilities

Assist with coordinating Student Affairs programs, assessment activities, and major Law School events, including Foundations Week, Awards Ceremony, and Hooding & Commencement.
Advise and support student organizations with programs, activities, and administrative processes; coordinate efforts and help ensure compliance with Law School and University policies.
Provide confidential administrative support for student-support cases by maintaining documentation, monitoring deadlines, preparing materials and schedules, and completing administrative follow-through under Student Affairs leadership.
Coordinate daily Student Affairs Office operations, calendars, and meetings; welcome visitors, manage telephone and email inquiries, and facilitate timely responses or referrals.
Resolve routine scheduling conflicts and coordinate priorities with Academic Excellence and Bar Support.
Track Student Affairs projects, processes, and deadlines; research administrative questions and summarize findings.
Prepare correspondence, reports, presentations, agendas, and minutes; maintain organized physical and digital records; update web content; and provide accurate guidance on established procedures and resources.
Coordinate Student Affairs purchasing and office supplies; process invoices and expenses, track expenditures, reconcile purchasing-card transactions, and maintain financial documentation in accordance with University policies.
Coordinate administrative support for the Academic Excellence Program, including workshops, information sessions, and other programs.
Arrange calendars, meetings, food purchases, facilities, materials, and communications for student programming; maintain program records; and support Academic Excellence Leader onboarding, scheduling, and time tracking.
Coordinate administrative and logistical support for bar-support programming, including communications with graduates, sponsors, and alumni through the ABC program, and bar examination support site trips.
Support budget administration for Academic Excellence and Bar Support by processing invoices and expenses, tracking expenditures, reconciling transactions, and maintaining accurate financial records.
Participate in departmental and University special projects as assigned and perform other related duties as assigned.