Program Coordinator (A) - School of Law

University of Miami•Coral Gables, FL

20h

About The Position

The Program Coordinator provides high-level program coordination and faculty support for the Director, Assistant Director, and other office staff of the Heckerling Institute on Estate Planning at the University of Miami School of Law. The role reports to the Institute’s Director and Assistant Director. It is a fast-paced position requiring attention to detail, strong communication, organizational, and computer skills, multitasking, and sound judgment in prioritizing deadlines to support program timelines. The coordinator serves as a liaison to program constituents; assists with program content, scheduling, marketing, and administrative support; and coordinates program activity data and reporting. The role also supports collaboration across University schools and units, maintains program records, and follows University and unit policies and procedures while safeguarding University assets. Duties may be expanded as necessary.

Requirements

High school diploma or equivalent/relevant experience, certification, or license.
At least 1 year of relevant experience.
Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
Ability to work collaboratively and contribute to a team environment.
Proficiency with office software, technology, and relevant computer applications.
Strong written and verbal communication skills for interacting with colleagues and stakeholders.
Attention to detail, organizational skills, ability to multitask, and judgment in prioritizing deadlines.

Responsibilities

Acts as a liaison to program constituents.
Assists with the preparation and/or delivery of program content.
Facilitates collaboration between different schools, community agencies, and/or academic support units throughout the University.
Coordinates the collection, compilation, and analysis of program activity data.
Drafts comprehensive, statistical, and/or narrative program reports and evaluations; monitors program effectiveness and suggests revisions when appropriate.
Coordinates the scheduling of program components.
Drafts and initiates correspondence, develops agendas, maintains calendars, assists in accumulating reference materials, and coordinates and attends committee meetings.
Assists with the development and implementation of program marketing.
Provides administrative assistance and support to participants and/or program constituents and maintains files and/or program data.
Adheres to University and unit-level policies and procedures and safeguards University assets.