Coordinator of Special Events

SALEM COMMUNITY COLLEGE•Carneys Point Township, NJ

2d•$44,000 - $67,000•Onsite

About The Position

Develop, coordinate, and manage a comprehensive program of events that engage students, employees, and the broader community. Plan and execute a wide range of campus and community events, overseeing all logistical, operational, and technical aspects to ensure successful outcomes. Collaborate with internal stakeholders, clients, vendors, and community partners to deliver high-quality event experiences. The ideal candidate possesses strong organizational and project management skills, expertise in audiovisual technology, excellent customer service abilities, and the capacity to effectively manage multiple priorities in a fast-paced environment.

Requirements

Three (3) years directly applicable experience desirable
Bachelor’s degree preferred
Working knowledge of current and emerging computer hardware and software, including relevant ERP systems, and all Microsoft Office products, and Adobe software.
Familiarity with both Mac and PC platforms.
Interpersonal skills for working with College employees, public and theatre performers.
Ability to develop and maintain working collaborations with area arts organizations.
Ability to operate theatre sound and light equipment.
Operation of a professional “front of house” during all performances.
Ability to do bookkeeping, accounting and handling of monies.
Ability to manage multiple budgets.
Ability to manage, prioritize, and complete complex projects on time with minimal supervision.
Requires variable work hours for supervision of theatre operation during performances.

Nice To Haves

2 Year Degree

Responsibilities

Develops and manages program of events for the College and the community
Arranges setup and operation of theatre sound and light systems for events
Manages the schedule of all College facilities requests by internal and external users
Reviews, negotiates and coordinates Technical Riders of all contracts for theatre and field house technical operation, preparation of facilities and performer hospitalities.
Working with external users, verifies non-profit status, insurance coverage and adherence to College Policy for Use of Facilities, and negotiates rental fees, billing and receivables of payments, maintaining proper files and required paperwork.
Coordinates all set-up, technical and AV requirements of annual conferences and events – e.g. Gala, International Flameworking Conference, Commencement, science fairs, robotics competition, etc.
Coordinates all necessary contracts with outside vendors and works with college constituencies (such as Campus Operations, Public Safety and Information Technology) to carry out logistical requirements.
Maintains all Outlook Calendars of facility use and website calendar.
Maintains database of annual use of facilities and annual revenues collected.
Assists in the development of advertising and marketing plan for programs.
In consultation with the President and CFO, maintains fee schedule of facility rentals and reimbursement of College’s operating expenses for special events.
Performs other duties as assigned.