Coordinator of Special Events
About The Position
This position will help produce and coordinate a high volume of law school events, including our annual commencement, interacting with vendors, students, faculty, staff and alumni. This role will assist in tracking catering requisitions and invoice payments; overseeing the daily events email sent to the student body; and managing supplies and inventory. Serves as a liaison between students, faculty, administrators, alumni, vendors, and campus partners, collaborating across departments on a wide range of events. This position exercises a high degree of teamwork in managing multiple priorities, resolving day-to-day operational issues, coordinating vendors, and monitoring event-related expenditures, while referring complex or policy-related matters to the Director of Special Events.
Requirements
- Excellent verbal and written communication skills required.
- Proficiency in Microsoft Office Suite.
- Resume and cover letter required
Nice To Haves
- Bachelor's degree with preference for 2 years of related experience
- Experience in an Academic Environment preferred: 1+ years
- Event planning experience preferred: 1+ years
Responsibilities
- Manage catering operations by coordinating with vendors, overseeing orders and deliveries, tracking catering requisitions, processing invoices, and maintaining event supplies and inventory
- Serve as a point of contact for students, faculty, administrators, alumni, and external vendors, ensuring clear communication and customer service
- Help coordinate and execute a diverse portfolio of events, including meetings, luncheons, student programs, conferences, VIP speaker events, receptions, dinners, and Commencement ceremonies
- Track event metrics and maintain detailed records to evaluate event success, identify improvements, and support future planning
- Review and finalize event floor plans, ensuring room setups are accurate, functional, and aligned with event specifications
- Support team members during high-volume event periods by adapting to changing priorities and contributing wherever needed
Benefits
- excellent compensation package
- broad range of employee benefit plans
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
