Special Events Coordinator

San Diego Humane Society•San Diego, CA

2d•$24 - $27•Hybrid

About The Position

San Diego Humane Society is hiring a full-time Special Events Coordinator for our Philanthropy team! This role supports the Special Events Manager and coordinates the special event logistics that make our lifesaving work possible. This role delivers service at the gold standard level in alignment with the SDHS Way, to meet the needs of animals and the people who love them by leading with compassion, finding creative solutions, providing personalized care and building connections.

Requirements

AA degree or equivalent combination of education and experience required.
Two (2) years of experience coordinating or managing the logistics of special events in a paid position, preferably with a nonprofit organization.
Must have a valid driver’s license and be approved by SDHS insurance carrier to drive a company or personal vehicle for work purposes.

Nice To Haves

Bilingual in English/Spanish a plus.

Responsibilities

Manage logistics for each special event as well as donor events and organization events, including but not limited to securing vendors and permits; maintaining storage facilities and inventory of event related supplies; Set up and facilitate transportation of all supplies from storage unit and SDHS to event site.
Serve as point of contact for day of event logistics.
Coordinate event set-up and all day of event deliveries.
Maintain the special events master calendar for each event ensuring tasks are completed on a timely basis.
Ensure all events are on organizations calendars.
Work with Volunteer Engagement to coordinate volunteers to assist with event preparation researching, recommending and ordering prizes for incentive programs.
Manage Philanthropy email/phone inboxes daily and respond promptly to any inquiries.
Assists Events Manager in preparing weekly, monthly, and annual event performance reports.
Coordinate design and production of event invitations.
Prepare materials and coordinate vendor printing/mailing/emailing of invitations.
Arrange for volunteers to prepare invitations for mailing.
Send invitations and track reservations.
Manage Walk for Animals event registrations and assist participants in registering over the phone or by email. Including but not limited to individuals, teams and businesses.