Coordinator Of Payroll

Joliet Public Schools District 86•Joliet, IL

About The Position

The Coordinator of Payroll is responsible for all payroll transactions and assists with payroll-related accounts payable transactions for the school district. The position handles payroll data and processing, payroll records and deductions, tax and retirement reporting, reconciliations, and employee payroll inquiries. The role is full-time for twelve months and is non-exempt and non-bargaining. It reports to the Assistant Superintendent for Business and Financial Services and the Manager of Accounting. Duties are performed primarily indoors in usually normal office conditions, with occasional outdoor activity and in-district or out-of-town travel as necessary for training or to carry out responsibilities. The work environment is quiet to moderate, with constant interruptions and inflexible deadlines.

Requirements

At least three years of experience in a similar position.
College coursework in accounting, business methods, and communication.
Experience with electronic office software, such as Microsoft Word, Excel, and Access.
Knowledge of finance, accounting, budgeting, and preparation of financial reports and statements.
Experience in a computerized accounting environment and knowledge of modern payroll business practices.
Ability to effectively use an automated payroll system.
Demonstrated ability to manage a high volume of transactions and meet required deadlines.
Thorough knowledge of Board policies applicable to the position.
Ability to work pleasantly and composedly with fellow employees and the public, and to speak clearly and effectively about payroll matters.
Ability to comprehend simple instructions, read correspondence and memoranda, and communicate effectively with all stakeholders.
Frequently sit; use hands to finger, handle, or feel; talk; and hear. Occasionally stand, walk, reach with hands and arms, and lift or move up to 30 pounds. Close vision, distance vision, and depth perception are required.
Travel within the district and out of town as necessary for training or to carry out duties and responsibilities.

Nice To Haves

Bachelor of Arts degree preferred.

Responsibilities

Accumulate payroll data from service sheets, memo charges, and overtime slips; prepare the information for computer processing and verify the output.
Update the payroll master file for new employees, terminations, and rate changes to ensure payroll accuracy.
Prepare paychecks, direct deposit vouchers, reports, and reconciliations for cover checks.
Distribute and mail paychecks and vouchers, and submit direct deposit batches to the bank.
Prepare payroll summaries of account distributions for the Board Report.
Maintain subsidiary controls, records, and reports on payroll deductions.
Disburse payments for federal and state taxes, FICA, retirement, and voluntary deductions, including Credit Union, TSA, union dues, and garnishments.
Prepare monthly, quarterly, and annual state and federal reports for IMRF, TRS, federal and state taxes, Social Security, and Medicare.
Print and distribute schools’ time sheets.
Maintain attendance records for sick leave, vacation, and personal leave.
Keep abreast of changes in retirement systems and governmental withholding laws.
Reconcile and prepare W-2 tax forms and W-3 transmittal statements.
Answer and service calls related to assigned areas of responsibility.
Perform additional duties assigned by the Assistant Superintendent for Business and Financial Services and the Manager of Accounting.