Coordinator of Orientation & Transition Programs

Stony Brook University•Town of Brookhaven, NY

6d•$64,150 - $66,150

About The Position

The Coordinator of Orientation and Transition Programs supports New Seawolf Welcome and transition programs to help new students develop a sense of belonging. The role helps plan and implement orientation programming for international, transfer, and non-traditional students, and serves as a point of contact for new international students. Responsibilities include pre-arrival communication and coordinating arrival and welcome services in accordance with established program guidelines. Working alongside the Assistant Director of Orientation and Transition Programs, the Coordinator helps recruit, hire, train, and guide student assistants, and supports graduate assistants and interns. The role also supports New Seawolf Orientation, Welcome Week, Winter Welcome, parent and family relations, program assessment, publications, website updates, and related office functions. The Coordinator serves on the Orientation and Opening Committee and liaises with the Assistant Director for Student Affairs Events and Initiatives. The position involves planning and delivering orientation and transition events, coordinating campus partners and program logistics, supporting student leaders, and assisting with data collection, communications, purchasing, budget updates, and inventory. Evening and weekend work is required at times. This is a full-time, non-exempt appointment designated as essential; the position may require reporting to or remaining at work during emergencies when classes are canceled or campus operations are limited. The university is unable to sponsor work visas for this position.

Requirements

Bachelor’s degree (foreign equivalent or higher).
At least one year of full-time experience in a college or university student services area, such as orientation, student activities, academic advising, or admissions/enrollment management; experience at the graduate or professional level is preferred.
Experience coordinating, developing, and implementing large-scale programs and/or events.
Customer service experience.
Strong written, verbal, and interpersonal communication skills.
Presentation skills.
Ability to work independently on assigned tasks within established procedures and collaboratively as part of a team.

Nice To Haves

Master’s degree (foreign equivalent or higher) in Higher Education, Student Affairs, Social Work, Counseling, or a related field.
Two or more additional years of experience in a college or university student services area, preferably at the graduate or professional level.
Experience supervising and training students.
Experience with leadership development programs.
Budget management experience.
Experience with PeopleSoft, Blackboard, online survey software, and website development or maintenance software.

Responsibilities

Assist with planning, preparing, and executing New Seawolf Orientation for international, transfer, and non-traditional students during summer and winter.
Help plan New Seawolf Welcome Week and New Seawolf Winter Welcome with staff, graduate coordinators, university offices, and other partners.
Serve as a point of contact for new international students, assist with pre-arrival communications, and coordinate arrival and welcome services.
Coordinate with campus departments and external service providers to provide targeted information and resources for international students.
Assist with producing program agendas and planning event content with relevant campus offices and staff.
Provide administrative and logistical support to the Orientation Opening Committee and serve on planning committees for workshops and events.
Help maintain and implement the electronic student attendance system for orientation weekend.
Support opening workshops and events, including event coordination, day-to-day staff and volunteer coordination, supervision, and troubleshooting.
Assist with designing, distributing, and reporting evaluations of program effectiveness.
Coordinate an established makeup orientation experience for students who do not participate in New Seawolf Orientation.
Assist with recruiting, hiring, training, guiding, and coordinating the work of student assistants under the Assistant Director's direction.
Support training that prepares student leaders to welcome new students and provide program support.
Coordinate work assignments and provide operational support and relevant learning assignments for the year-round graduate assistant and summer NODA graduate intern(s).
Collaborate with the other Coordinator of Orientation and Transition Programs to design, develop, execute, and evaluate transition programs, including programs for first-generation students and first- and sophomore-year experiences.
Research and benchmark transition programs and help coordinate or co-chair programming committees as needed.
Assist with data collection, communications, and assessment for department events and initiatives.
Support partner-office initiatives such as Family Weekend, Sibling Weekend, and university programs, coordinating student leader support as needed.
Research vendors for departmental program purchases and help prepare monthly budget updates for leadership review.
Help maintain inventory of programming and orientation supplies and materials.
Participate in professional development and contribute to Student Affairs and university events, activities, and programs.
Perform other appropriate duties or projects as assigned.