Coordinator of Operations and Administration

Taylor University•Upland, IN

3d•Onsite

About The Position

The Coordinator of Operations and Administration provides strategic, executive, and operational support to the Provost, helping ensure that the Office of the Provost functions effectively and reflects Taylor University’s mission, vision, and values. The Coordinator manages the Provost’s calendar, communications, travel, briefing materials, and visitor relationships; supports faculty searches and Board reporting; oversees office administrative and financial functions; monitors critical budgets across the academic division; and coordinates academic and university-wide events. The position requires alignment with Taylor University’s Christian mission and commitments. The employee must testify to personal experience of salvation in Jesus Christ, affirm belief in the University’s Statement of Faith, abide by and practice its Life Together Covenant, and agree with and support the University’s Foundational Documents. Work is normally performed in a typical interior office environment, with occasional evening and weekend commitments. The role involves moving equipment, supplies, and event materials weighing up to 25 pounds, navigating campus, and using office equipment for extended periods. There is no or very limited exposure to physical risk.

Requirements

Associate’s degree required.
Strong organizational and time-management skills.
Excellent written, verbal, and interpersonal communication skills.
Ability to manage multiple priorities and deadlines while maintaining attention to detail.
Ability to exercise discretion and maintain confidentiality.
Strong judgment, initiative, and problem-solving skills.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
Ability to work effectively with faculty, staff, students, trustees, and external constituents.
Ability to move equipment, supplies, and event materials weighing up to 25 pounds; navigate campus; and use office equipment for extended periods.
Testify to personal experience of salvation in Jesus Christ, affirm belief in the University’s Statement of Faith, abide by and practice its Life Together Covenant, and agree with and support the University’s Foundational Documents.

Nice To Haves

Bachelor’s degree preferred.
Three to five years of administrative, executive support, office management, or related experience preferred.

Responsibilities

Provide timely administrative, executive, and operational support to the Provost in the office and across campus.
Coordinate domestic and international travel arrangements.
Prepare documents, conduct research, manage routine correspondence, and maintain briefing materials and supporting documentation for the Provost.
Coordinate the Provost’s Board Report by gathering input from the Provost and direct reports and managing deadlines.
Assist with faculty searches by coordinating candidate communications, interview schedules, campus visits, and related logistics.
Proactively manage the Provost’s calendar, review meeting requests and priorities, and plan for upcoming events.
Coordinate with campus colleagues to provide meeting materials and background information for the Provost’s engagements.
Coordinate calendars and visitor schedules with executive-office colleagues and schedule meetings and distribute calendar invitations as requested.
Monitor the Provost’s Taylor email account, respond as appropriate, and alert the Provost to important or time-sensitive messages.
Support daily email management, routine correspondence, and document preparation; draft, prepare, or coordinate correspondence as directed.
Oversee the Office of the Provost’s budget and administrative operations, including office supplies and purchasing needs.
Monitor 15–20 critical budgets across the academic division and bring relevant issues or needs to the appropriate attention.
Process check requests and expense reports, maintain deposit records, assist with invoice payments, and process eligible faculty regalia reimbursements.
Reconcile monthly credit card statements for the Provost and the Coordinator’s own account.
Process office mail, coordinate subscriptions and memberships as applicable, and maintain organized office files.
Serve as a primary point of contact and welcoming presence; answer phone calls, greet guests, and screen or route calls and appointment requests.
Coordinate arrangements for key campus guests.
Provide Commencement support, including overseeing the process for selecting the student speaker.
Coordinate with The Echo to ensure student award recipients are reported accurately.
Lead planning for the Fall Faculty Banquet, including communications, catering, program preparation, and assigned seating.
Perform other duties as assigned.