Coordinator of Athletics Development Events and Donor Engagement

University of North Florida Alumni Association•Jacksonville, FL

3d•Onsite

About The Position

The Coordinator of Athletics Development Events and Donor Engagement is responsible for coordinating, managing, and executing all Athletics Development fundraising events. This role supports donor cultivation, stewardship, engagement, and revenue generation. The position also oversees donor and VIP hospitality for athletic events and special functions, coordinates donor stewardship programs, assists with annual giving campaigns, manages interns and OPS staff, and provides day-to-day support for Athletics Development operations.

Requirements

Master's or Bachelor's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Responsibilities

Coordinate, manage, and execute all Athletics Development fundraising events that support donor cultivation, stewardship, engagement, and revenue generation.
Serve as the primary event coordinator for Athletics special events, including but not limited to: Osprey Booster events, Hall of Fame activities, Golf tournaments and outings, Donor receptions and appreciation events, Coaches' caravans and community engagement events, Athletic facility dedications and ribbon cuttings, Student-athlete recognition events, Alumni and letterwinner events, Hospitality functions associated with athletic competitions, Special donor experiences and VIP events, Athletics fundraising campaign celebrations, Giving Day and 904 Day events, Athletics community outreach and promotional events, UNF Arena Suite event coordination.
Develop event timelines, project plans, budgets, and operational procedures.
Coordinate vendors, catering, facilities, audiovisual needs, transportation, permits, and event logistics in an effort to maximize event revenue.
Collaborate with Athletics External Operations, Strategic Communications, Ticketing, Facilities, Compliance, and University Advancement to ensure successful event execution.
Manage event registrations, guest lists, sponsorship benefits, seating plans, and post-event reporting.
Evaluate event effectiveness through participation, engagement, and fundraising outcomes.
Oversee donor and VIP hospitality for all home athletic events and special functions.
Coordinate game-day hospitality spaces, premium seating areas, donor lounges, and special guest experiences.
Ensure exceptional customer service for donors, alumni, sponsors, university leadership, and community partners.
Manage hospitality inventories, event materials, signage, gifts, and recognition items.
Coordinate food and beverage service for donor and prospect events.
Coordinate donor stewardship programs designed to cultivate, recognize, and retain Athletics donors.
Plan and execute donor appreciation events and recognition opportunities.
Assist with donor communications, acknowledgments, impact reports, and stewardship initiatives.
Support personalized donor experiences and engagement opportunities throughout the year.
Assist in planning and executing UNF Giving Day, 904 Day, and other Athletics-focused annual giving campaigns.
Coordinate promotional events and participation initiatives supporting annual fundraising goals.
Support volunteer and ambassador engagement efforts.
Track participation metrics and campaign results.
Recruit, train, supervise, and evaluate interns and OPS staff supporting Athletics Development initiatives.
Develop work schedules and assign responsibilities for events and operational support.
Provide mentorship and professional development opportunities.
Ensure staff deliver exceptional customer service and represent UNF Athletics professionally.
Provide day-to-day support for Athletics Development operations.
Assist with donor database management, event registration platforms, and donor communications.
Coordinate department meetings, calendars, travel arrangements, and administrative projects.
Support fundraising officers with event preparation, stewardship efforts, and donor engagement activities.
Assist with strategic initiatives and special projects as assigned.