Events & Engagement Coordinator

Florida Atlantic University • Boca Raton, FL

3d • Onsite

About The Position

Undergraduate Admissions at Florida Atlantic University is seeking an Events & Engagement Coordinator in Boca Raton, FL. This role assists the Director of Engagement and Student Success and oversees the coordination, development, implementation, and management of on and off-campus Undergraduate Admissions recruitment events for prospective and admitted students and school counselors/advisors, which attracts over 15,000 participants every year. The coordinator serves as the first point of contact for admissions events, including coordinating, planning, and organizing distinctive campus-wide recruitment events.

Requirements

• Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience required.

Nice To Haves

• Flexibility, creativity and patience.
• Strong organizational and planning skills.
• Ability to work in a fast-paced environment.
• Must have excellent verbal and communication skills.
• Event planning, project management, and operations, preferably in a university setting.
• Candidate must take the initiative in organizing and managing programs and planning new events.

Responsibilities

• Assist with the development and maintenance of collaborative working relationships with university and community agencies for support as appropriate, including Facilities, Student Union, and Dining.
• Supports and assists with the execution of other admissions/recruitment events, including but not limited to transfer, international, and freshman admissions.
• Supervise student employees when deemed necessary.
• Partner with the Assistant Director, First Impressions, to determine tour guide staffing needs and rotation schedules for major recruitment events.
• Works with the management team to evaluate the effectiveness and potential of unique events, programs/functions.
• Use admissions-related software for job functions such as Slate CRM (Customer Relationship Management), Eventbrite, etc.
• Facilitates the production of marketing communications materials and collaterals for giveaway orders, emails, and CRM templates.
• Maintains membership in CIVSA and utilizes related resources for best practices and idea generation.
• Provides support to the Office of Undergraduate Admissions in the areas of administration (including public relations) and recruitment.
• Supports the activities of the Directors and Assistant Vice President.
• Answers phone calls and emails from interested students and/or their family members.
• Provides friendly greetings and accurate information to appropriate parties and facilitates follow-up as necessary.
• Adhere to Florida Board of Governors Regulations, State University System standards for professional conduct and practice, and FAU policies.
• Provides lobby coverage if needed.
• Performs other job-related duties as assigned.

Benefits

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
• For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level