Part Time Coordinator, Medical Liaison

NASCAR•Daytona Beach, FL

22d•Onsite

About The Position

NASCAR is seeking an experienced part-time Coordinator, Medical Liaison based in Daytona Beach, Florida. The role helps create a safe and well-supported environment for NASCAR participants and team members by coordinating communication and care during medical events and critical situations. The Medical Liaison connects medical providers, tracks, and NASCAR stakeholders to support continuity of care, timely decisions, effective medical response, and operational excellence across event operations. The role serves as the primary liaison among NASCAR, tracks, hospitals, and medical providers during medical events, while maintaining HIPAA compliance. It monitors compliance with NASCAR Event Medical Standards, supports tracks in meeting sanction-agreement medical requirements, and coordinates medical care and related follow-up, accident reporting, and workers' compensation documentation through resolution. The position also supports event preparation and departmental initiatives, maintains medical records and reports, and participates in season-long meetings and operational discussions. Travel of up to 90%, including weekends and holidays, may be required as business needs dictate.

Requirements

Associate Degree in Nursing.
At least 5 years of recent experience as a Registered Nurse in Emergency Medicine and/or Critical Care Transport.
Current, active, and unencumbered Registered Nurse (RN) license.
Strong interpersonal skills and ability to develop cross-functional partnerships and influence outcomes across multiple stakeholders.
Excellent written, verbal, and presentation skills, including effective communication in sensitive or high-pressure situations.
Ability to exercise sound judgment, maintain confidentiality, and remain calm during emergencies and crisis situations.
Strong analytical, reporting, and data management skills.
Proficiency with Microsoft Office applications and ability to use company-provided technology and systems effectively.
Ability to manage multiple priorities while maintaining exceptional attention to detail and customer service.
Ability to travel up to 90%, including weekends and holidays, as business needs require.

Nice To Haves

Bachelor's Degree in Nursing or a related field.
Leadership experience.
Case management experience.

Responsibilities

Serve as the primary liaison between NASCAR, tracks, hospitals, and medical providers, ensuring timely and accurate communication during medical events while maintaining HIPAA compliance.
Monitor compliance with NASCAR Event Medical Standards and support tracks in meeting medical requirements outlined in sanction agreements.
Record, track, and coordinate medical care, follow-up activities, accident reporting, and workers' compensation documentation through resolution.
Act as a medical resource and advocate for NASCAR members, identifying and communicating concerns that may impact participant, worker, or driver safety.
Maintain accurate reports, databases, and medical records in accordance with applicable policies and procedures.
Build and maintain strong relationships with NASCAR staff, participants, tracks, medical providers, and other key stakeholders.
Support event preparation, office communications, data entry, health fairs, NASCAR Summit activities, and other departmental initiatives.
Participate in meetings, conference calls, and operational discussions throughout the season.