Coordinator, Medical Education

Rosalind Franklin University of Medicine & Science • North Chicago, IL

6d • Onsite

About The Position

The Coordinator, Medical Education plays a critical role in advancing the effective delivery of the Foundational Sciences curriculum within the Chicago Medical School. This position provides high-level coordination and operational management to ensure that medical education programs, courses, and faculty-led sessions are delivered seamlessly in both virtual and in-person settings. Reporting to the Department Chair, Vice-Chair, Education Directors, and the Manager of Medical Education, the Coordinator serves as a central hub for curriculum operations, schedule management, instructional technology, and academic program support. The Coordinator partners closely with faculty, staff, and students to foster an organized, efficient, and learner-centered environment that supports the school’s academic mission.

Requirements

• Associate’s degree required (or equivalent combination of education and relevant professional experience).
• Experience coordinating complex schedules, programs, or projects in a professional setting.
• Advanced computer proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Slides, Drive, Forms), Adobe Acrobat, and database/records management systems.
• Ability to learn and apply educational technologies (LMS platforms, videoconferencing tools, exam software).
• Strong verbal and written communication skills, with the ability to prepare professional correspondence, reports, and instructional materials.
• Exceptional organizational and project management skills with attention to accuracy, deadlines, and process improvement.
• Strong interpersonal skills and ability to work effectively with faculty, students, administrators, and external partners.
• Commitment to confidentiality and professional integrity.
• Proven ability to exercise discretion, maintain confidentiality, and uphold professional integrity in handling sensitive information.
• Capacity to work both independently and collaboratively in a fast-paced, academic environment.

Nice To Haves

• Bachelor’s degree preferred (or equivalent combination of education and relevant experience).
• Demonstrated experience in higher education, healthcare, or academic program administration.
• Experience analyzing data and preparing reports to support program evaluation and continuous improvement.

Responsibilities

• Coordinate day-to-day operations and logistics for medical education courses, blocks, and threads to ensure programs run smoothly.
• Update and distribute course syllabi, schedules, and upload all lecture materials to the learning management system in collaboration with Block/Course Directors.
• Monitor and communicate schedule changes in real time, ensuring timely updates to students, faculty, and administrative staff.
• Track and report student attendance and course participation in accordance with institutional requirements.
• Manage and optimize use of educational technologies and learning platforms (e.g., D2L, ExamSoft, Zoom, NBME, Google Workspace) to support instruction and assessment.
• Administer and proctor M1 and M2 exams and quizzes, both in-person and virtual, ensuring secure, consistent, and professional testing environments.
• Coordinate secure administration of assessments, ensuring compliance with institutional standards and confidentiality protocols.
• Stay current with innovations in instructional technology and recommend enhancements that improve course delivery and student engagement.
• Coordinate classroom and meeting room technology (A/V, videoconferencing, recording, etc.).
• Serve as the primary point of contact for faculty regarding course logistics, instructional technology, and program operations.
• Provide clear and consistent guidance to students on course requirements, testing procedures, and institutional policies.
• Manage preparation, verification, and dissemination of grades, evaluations, and official course communications.
• Assist with department meetings, including scheduling, agenda prep, and taking minutes.
• Maintain comprehensive and well-organized academic records, ensuring compliance with institutional and accreditation standards.
• Draft, edit, and distribute professional correspondence, reports, and program documentation on behalf of faculty and leadership.
• Protect confidentiality and uphold integrity in handling sensitive student and program information.
• Support departmental initiatives, special projects, and continuous quality improvement efforts as directed by program leadership.

Benefits

• medical, dental, and vision plans
• paid parental leave
• short term and long-term disability plans
• life insurance
• flexible spending accounts
• 403(b) retirement plan which includes an 8% employer contribution after 2 years of service
• 3 weeks of vacation / personal leave
• 15 sick days
• 13 holidays plus 2 floating holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree