Graduate Medical Education Coordinator

Universities of Wisconsin•Madison, WI

6d•Hybrid

About The Position

The GME Coordinator performs work independently with assignments from the Program Manager. This role will directly support resident financial reimbursement processing, resident onboarding, coordinating faculty call and attending schedules, and resident evaluations. This role will be an active participant in the resident the recruitment process, including attendance at recruitment fairs and participating in applicant interviews. This position coordinates and contributes to the development and implementation of the administrative activities of the residency program as outlined in the accreditation program requirements and other regulatory agencies. The GME Coordinator must utilize fundamental knowledge of these requirements to manage workflow components of the administrative and professional responsibilities for the program's residents. This position will serve as a liaison between the Program Manager, Program Director, residents/fellows, program faculty, institutional Graduate Medical Education (GME) office, and affiliated teaching sites concerning program matters. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/ (click on “Become an authorized driver;” then click on “Required criteria”).

Requirements

Working knowledge of budgets
Strong organizational, verbal and written communication, multi-tasking, and problem solving skills.
Demonstrated ability to work as a team and independently with limited supervision
Strong writing and interpersonal skills, and the ability to work independently and in a collaborative team-based environment.
Ability and willingness to adapt to changing methods, requirements and priorities, and to handle a variety of tasks simultaneously, effectively and on time.
History of initiative, collaboration, flexibility and personal accountability.
Must be a self-starter and have a high degree of professionalism.
Experience with event or meeting planning and coordination.
Experience working with financial information which may include updating, reviewing and/or maintaining budgets.
Must provide a valid driver's license.

Nice To Haves

Experience working in an academic or health care education setting
Experience with project/program management preferred.
Bachelor’s Degree preferred

Responsibilities

Identifies, troubleshoots and resolves discrepancies, and processes and tracks resident/fellow and program expenditures and provides reports to department and Institutional GME Office as requested - 25%
Serves as a member of the education team or and as the primary contact for the program liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Serves as resource to advise residents/fellows of program/institutional policies and procedures - 10%
Contributes to the design, development and implementation of curriculum and evaluations. Schedules evaluations and teaching sessions, and creates and maintains the rotation and call schedules. Maintains accurate records of the curriculum, evaluations, and participation - 25%
Participates in professional opportunities presented by the Institutional GME Office for orientation and annually through the GME retreat, the Program Coordinator Subcommittee, and other opportunities within UW Health and UW-Madison. Shadows GME program administrative reviews one-two times per year - 10%
Manages workflow components of HR lifecycle functions from recruitment through alumni for residents/fellows - 10%
Maintains a thorough understanding of accreditation program requirements, regulatory requirements, and hospital and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies - 20%