Coordinator, Market Exhibition Sales

TORONTO INTERNATIONAL FILM FESTIVAL • Toronto, ON

9d • Hybrid

About The Position

The Coordinator, Market Exhibition Sales provides administrative and logistical support for the sale and execution of exhibition space at TIFF: The Market. This role is responsible for coordinating exhibitor processes, maintaining accurate records, and supporting the delivery of a smooth and organized exhibitor experience from initial outreach through to on-site execution and post-event follow-up. Working closely with sales, operations, and production teams, the Coordinator helps ensure timely communication, accurate documentation, and efficient execution across all exhibition activities.

Requirements

• Bachelor’s degree in Business, Marketing, Communications, Event Management, or related field (or equivalent experience)
• 1–3 years of experience in an administrative, coordination, or event support role
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel and administrative systems (CRM experience is an asset)
• Ability to work collaboratively across multiple teams
• Experience in events, exhibitions, or live environments is an asset
• Availability to work flexible hours, including on-site during event execution
• Strong problem-solving skills and ability to respond effectively in live event environments
• Candidates must be legally able to work in Canada at this time.
• Visa must allow you to complete the full contract.

Nice To Haves

• CRM experience is an asset
• Experience in events, exhibitions, or live environments is an asset

Responsibilities

• Provide administrative support to the Exhibition Sales team
• Assist with exhibitor outreach coordination, prospect research, and lead tracking
• Support the preparation of sales materials, proposals, and exhibitor communications
• Maintain CRM systems with accurate exhibitor data, pipeline updates, and documentation
• Track contracts, agreements, and sales-related materials
• Coordinate exhibitor onboarding processes, including registration, documentation, and requirements tracking
• Support communication with exhibitors by coordinating timelines, deliverables, and key information
• Assist in responding to exhibitor inquiries and escalating issues as needed
• Maintain organized records of exhibitor interactions and agreements
• Assist with exhibition floor coordination by maintaining booth assignments and tracking availability
• Support the preparation and updating of floor plans and exhibitor lists
• Coordinate booth logistics, including setup information, move-in schedules, and on-site requirements
• Work with operations and production teams to support execution of the exhibition space
• Assist with scheduling, logistics, and on-site coordination during the event
• Provide on-site support to exhibitors, helping address questions and escalating issues when required
• Help ensure exhibitor materials and requirements are delivered accurately and on time
• Maintain accurate records of sales activity, contracts, and payments
• Assist with tracking revenue-related documentation, invoicing, and reporting
• Support data entry, pipeline tracking, and basic reporting as required
• Liaise with internal teams (sales, marketing, programming, production, and operations) to support execution
• Assist in coordinating communication and information flow across departments
• Support team organization and project tracking
• Assist with post-event follow-up, including exhibitor feedback collection and documentation
• Maintain records and summaries to support future planning and improvements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level