Event and Exhibition Manager

Pantheon Data • Washington, DC

2d • Onsite

About The Position

The Events, Protocol, and Exhibition Manager is responsible for the strategic planning, coordination, and execution of high-visibility events, distinguished visitor engagements, and conference/symposium participation for a high-visibility Navy customer. Operating within the Office of Corporate Communication, this role ensures that all engagements-whether internal ceremonies, leadership events, or large-scale external exhibitions, are executed with precision, professionalism, and adherence to Navy protocol. Events and exhibitions are not simply logistical functions; they are strategic communication platforms that reflect the Navy's core values of honor, courage, and commitment. They provide opportunities to educate, build trust, foster partnerships, and reinforce the Command's identity with audiences ranging from internal personnel to senior leadership, industry partners, government officials, and the public. This role requires a balance of operational excellence, protocol expertise, creative vision, and stakeholder coordination to deliver seamless, impactful experiences that align with Command priorities and enhance organizational reputation.

Requirements

• Bachelor's degree in Management, Hospitality or related field with at least six (6) years of experience in related task experience.
• Demonstrated experience managing complex, high-visibility events and conferences, including those involving senior leadership or distinguished visitors.
• Strong knowledge of military or government protocol, including distinguished visitor engagement procedures.
• Experience overseeing conference and exhibition participation, including booth design, vendor coordination, and logistics.
• Proven ability to manage multiple concurrent projects, with strong organizational, planning, and time management skills.
• Experience in resource allocation and budget awareness.
• Familiarity with audiovisual systems, multimedia integration, and event support technologies.
• Excellent communication and interpersonal skills, with the ability to engage effectively with senior leaders, stakeholders, and external partners.
• Ability to operate in structured, compliance-driven, and security-sensitive environments.
• Strong problem-solving skills and ability to adapt quickly in dynamic, high-pressure situations.
• Ability to work effectively remotely in cross-functional teams.
• Ability to meet deadlines and produce quality work.
• Proficient in Microsoft Suite software including Outlook, Word, Excel, SharePoint, and PowerPoint.
• U.S. Citizenship with the ability to obtain and maintain a DoD Secret clearance.

Responsibilities

• Lead the conceptualization, planning, coordination, and execution of Command events and meetings, including ceremonies, leadership off-sites, all-hands calls, outreach initiatives, and high-level engagements.
• Provide subject matter expertise on military and government protocol, ensuring proper execution of events involving senior leaders and high-ranking U.S. and foreign dignitaries. Develop detailed itineraries, coordinate sequencing, and ensure adherence to customs and courtesies.
• Serve as the Command's lead for conferences, symposiums, and trade shows, overseeing booth design, logistics, staffing, and execution.
• Design and deliver engaging event and exhibition experiences that combine visual, auditory, and environmental elements to create meaningful and memorable interactions.
• Manage all logistical aspects including venue coordination, audiovisual requirements, transportation, security access, equipment, and on-site execution.
• Allocate personnel, equipment, and budget resources effectively to prevent duplication of effort and ensure cost-efficient execution.
• Collaborate with Government representatives, leadership offices, communication teams, technical experts, and external partners to ensure alignment and successful delivery of all engagements.
• Ensure all events and exhibitions reinforce Navy branding, messaging, and identity, integrating multimedia elements such as digital signage, video, and graphics where appropriate.
• Ensure adherence to security protocols, safety requirements, and regulatory standards. Anticipate risks and develop contingency plans for dynamic or high-visibility environments.
• Develop event plans, run-of-show documents, and required deliverables. Track execution, maintain records, and report outcomes, metrics, and lessons learned.
• Evaluate event and exhibition performance through feedback and metrics, applying insights to improve future planning and execution.

Benefits

• Competitive salaries and benefits
• SmartBenefits through the Washington Metro Area Transportation Authority
• Tuition assistance may be available for continuing education expenses and certifications related to their position

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level