COORD INVENTORY CONTROL

Covenant Health•Knoxville, TN

18d

About The Position

The Coordinator, Inventory Control works under the general supervision of the Director of Materials Management to coordinate inventory control functions for the Materials Management Department. The role ensures ordering and receipt of perpetual inventories are completed within hospital guidelines and Materials Management information system parameters. It works with managers, directors, and vice-presidents to conduct and analyze annual physical inventories, and supports accurate inventory records and management inventory-turnover goals. The position uses the Materials Management Information System (MMIS), reports, and system forecasts to maintain adequate inventory balances and appropriate minimum and maximum levels. It also coordinates purchase orders, resolves invoice and shipping discrepancies, communicates with vendors and internal stakeholders, and supports cycle counts, inventory analysis, and customer service. Local travel is required.

Requirements

Valid Tennessee Class D driver’s license and state-mandated minimum insurance coverage.
Driving record must meet Covenant Health minimum standards at hire and throughout employment.
Sufficient formal education and/or prior work experience to demonstrate the knowledge, skills, and abilities needed for the job, typically equivalent to an Associate’s degree.
Advanced PC software skills.
Minimum experience: None.

Nice To Haves

Bachelor’s degree in a directly related field from an accredited college or university; preference may be given to candidates with this qualification.

Responsibilities

Support managers, directors, and vice-presidents in conducting departmental physical inventories, including preparing count sheets, performing test counts, and pricing and valuing inventoried items.
Organize, conduct, and report routine cycle counts for perpetual inventory.
Monitor the number, frequency, and appropriateness of inventory debits, credits, and adjustments.
Research and report on supply trends at facility or department level, using advanced PC software to prepare reports for managers and customers.
Maintain overall accuracy of Materials Management inventory and support inventory turnover goals set by management.
Make timely and autonomous decisions on customer relations and problem-solving issues, including in the director’s absence.
Use the inventory management system to maintain adequate perpetual inventory balances.
Use reports and system forecasts to ensure appropriate inventory minimums and maximums are set.
Prepare and communicate purchase orders within policy guidelines using the MMIS.
Coordinate between Corporate Purchasing and end users to ensure requested items are added to and maintained in the MMIS.
Resolve invoice and shipping discrepancies with vendors, Corporate Purchasing, and finance staff.
Communicate professionally with customers, suppliers, and support personnel by telephone, email, or in person.
Attend meetings with suppliers, customers, support staff, and management as directed or requested.
Maintain a neat, organized filing system for purchase transaction documents.
Coordinate vendor returns, backorders, and product evaluations as required or requested by management.
Recommend product substitutions when vendors have backorders or supply shortages.
Uphold high ethical standards in business and professional conduct.
Follow policies, procedures, and safety standards; complete annual education assignments; work toward goals and objectives; and participate in quality improvement initiatives as requested.
Travel locally as required.