Coordinator, Human Resources & Organization Development

PageUp•Harrisburg, PA

5d•Onsite

About The Position

Responsible for providing administrative support to the Office of Human Resources (OHR). This position reports to the Vice President of human resources and organizational development. The role involves coordinating administrative support to the Vice President, managing office and clerical operations, assisting various HR departments, facilitating interdepartmental communications, preparing and processing confidential documents, attending and recording minutes at meetings, performing budget preparation, coordinating surveys and data collection, coordinating student employment, assisting with benefits reconciliation and auditing data, and promoting equity and belonging. The position also requires maintaining professional knowledge and seeking opportunities for enhancement.

Requirements

Associate's Degree and 3 years experience or an equivalent combination of education and experience.
Valid driver’s license

Nice To Haves

Experience in human resources, executive support, and project management.

Responsibilities

Coordinates administrative support to the Vice President.
Maintains administrative workflow by providing complex, specialized administrative support, researching, implementing cost reductions; developing reporting procedures; manages the executive's schedule; schedules meetings and makes necessary arrangements; oversees the VP’s arrangements and expenses; disseminates communications on behalf of the VP; travels to different HACC locations, as needed.
Manages office, clerical, reception operations; handles customer inquiries; processes address changes and maintenance for employees and student workers; serves as contact for employment verifications; maintains employee bulletin boards throughout the college, including retention schedule; maintains the "Ask HR" resource account, ensuring timely response within two business days; maintains emeriti email accounts prepares notices of emeriti status per approval by the Board of Trustees.
Assist Vice Presidents, HR leaders and departments, including Employee relations, Organizational Development, Talent Acquisition, Benefits, HRIS and general human resources by cross-training and performing assigned tasks in each department; research, analyze and recommend solutions; provide administrative support; lead and assist in special projects.
Facilitates interdepartmental communications between internal and external parties; maintains a thorough understanding of departmental goals, assist VP in monitoring strategic plan, processes, procedures and policies; assists with the development, writing and updating of policies, procedures, methods, and guidelines; assists with coordinating department activities, relaying communications and providing related support.
Prepares and processes confidential documents, oversees records and confidential files and documentation related, finance, accounting, payroll or personnel issues and tracking confidential employee documentation; develops and prepares appropriate documents and forms to assist with maintenance and purchase requests. maintains records.
Attends and records minutes at meetings of the Board of Trustees Human Resources Committee, College Compensation Advisory Committee (CCAC), and other committees and task forces as assigned.
Performs budget preparation, including reviewing previous years' expenditures and estimating financial needs, and new or updated OHROD programs; monitors spending, reallocates funds; monitors budgets with the directors. Coordinates purchases, pays invoices; maintains accurate records; assists in preparations of capital and operating budget.
Coordinates development and completion of the surveys, data collection, special projects, and serves to preserve records and manage digital content.
Responsible for coordinating student employment in collaboration with student affairs and payroll. Recruits, develops and manages student employees in the division.
Assists all OHROD departments, as needed, including performing benefits reconciliation work, auditing data within Banner, Cornerstone, Streamlink/bswift, and healthcare insurance records; assists with onboarding new OHR employees by ordering business cards and name tags; processes electronic personnel action forms (EPAFs) for student workers.
Promote, support and develop equity and belonging in all OHROD efforts to create a welcoming and inclusive workplace culture.
Maintains professional knowledge base and seek opportunities to enhance skills and abilities through professional development; seek new areas of responsibility and perform new tasks; recommend process improvements.
Performs other duties as assigned.