Human Resources Coordinator

The Mustard SEED Society•Calgary, AB

1d•Onsite

About The Position

Looking for an exciting opportunity to grow your HR career? Join our dynamic HR team and gain hands-on experience in a wide variety of human resources matters. If you thrive in a fast-paced environment, enjoy working with people, and value professionalism and continuous learning, we’d love to hear from you! The Mustard Seed Society is seeking a Human Resources Coordinator in Calgary. We are a Christian humanitarian organization whose vision is to build community, grow hope, and support change. Intentionally following Jesus Chris and partnering with the community, The Mustard Seed combats the root causes of poverty in Alberta, British Columbia, and Saskatchewan, working to create positive, lasting change in the lives of the people we serve. Reporting to the HR Director or designate, the HR Coordinator will provide support in a wide variety of human resources matters with a concentration on HR administration, full-cycle recruitment support, training, data entry and benefit support. This role requires support not only to a client group but to the HR needs of the team as a whole. Will handle highly confidential information and therefore requires an individual who can handle sensitive information in the utmost professional manner while demonstrating critical thinking skills.

Requirements

Post-Secondary education in Human Resources Management or equivalent combination of experience, education, and training
2+ years’ previous human resources experience in a fast-paced environment
Strong working knowledge of Microsoft Office Programs (i.e., Word, Outlook, Excel, etc.) and human resources information systems; SharePoint knowledge an asset
Meticulous attention to detail, ability to prioritize and strong time management skills
Ability to work in a team environment and interact effectively with staff at all levels
Proven critical thinking and problem-solving skills
Excellent customer service skills with strong skills in maintaining appropriate boundaries
Integrity, discretion and judgment with tact and diplomacy on confidential matters
Excellent verbal and written communication skills with an understanding of confidentiality and protocol is essential
Strong organizational skills with effective multi-tasking skills
Vulnerable Sector Check is required
Must have legal authorization to work in Canada on a full-time basis for anyone
As The Mustard Seed is a Christian ministry, we require our employees sign an agreement indicating that they will respect and not detract from our Statement of Faith.
An Employment Background Check is required for all positions at The Mustard Seed
As The Mustard Seed is a Christian ministry, we require our employees to agree to respect and not detract from The Mustard Seed’s Employment Values during their employment at The Mustard Seed.
Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer

Nice To Haves

Background in payroll and benefit administration an asset

Responsibilities

Manage and provide full cycle recruitment support including: Post vacancies on job boards and remove postings on job search sites, Update online forms and questions, Book interviews and create interview packages as required, Send out offer letters trigger regrets for unsuccessful candidates, Conduct reference checks as required, Track background checks, HR policy signoffs and vulnerable sector checks, Support the practicum student and summer internship programs, as required
Prepare or draft HR-related communication and submit documents for approval to the HR Advisor for the business unit
Create and send Offers of Employment, Transfers, Status Change Updates and other related process documentation
Create new employees and enter information into HRIS system
Support the Payroll and Benefit Analyst in administrative work for role creation, benefits and pension database administration, and leader/employee interface
Receive employee documentation, enter, and update employee records in UKG, coordinate and manage soft copy record keeping, archiving employee files and human resource materials
Ensure accurate data for tracking work permit eligibility and probationary periods
Coordinate and facilitate New Hire Orientation and onboarding materials
In concert with other HR Coordinators, manage HR and Training inboxes and provide additional support, coverage or back-up to Coordinator team
Responsible for managing new hire benefit enrolment and changes
Provide administrative support to the HR team as required
Assist with new HR projects and initiatives when requested
Ensure all staff are adequately trained according to organizational and contractual requirements: register employees in appropriate training, update certificates in employee files and UKG
Assist with the annual Training Audit