Coordinator, Fiscal Systems Programs

LINCOLN INSTITUTE OF LAND POLICY•Cambridge, MA

3d•$53,000 - $58,000•Onsite

About The Position

The Lincoln Institute of Land Policy seeks to improve quality of life through the effective use, taxation, and stewardship of land. A nonprofit private operating foundation whose origins date to 1946, the Lincoln Institute researches and recommends creative approaches to land as a solution to economic, social, and environmental challenges. Through education, training, publications, and events, we integrate theory and practice to inform public policy decisions worldwide. With locations in Cambridge, Massachusetts, Washington, DC, Phoenix, and Beijing, we organize our work in seven major areas: Planning and Urban Form, Valuation and Taxation, International and Institute-Wide Initiatives, Latin America and the Caribbean, People’s Republic of China, The Babbitt Center for Land and Water Policy, and the Center for Community Investment. The Lincoln Institute seeks an experienced and highly motivated Program Coordinator to join our Fiscal Systems team. Fiscal Systems support the revenue that allows local governments to provide high-quality public services to residents, such as transportation, education, affordable housing, and climate resilience measures. We have developed an international series on land-based taxes that includes studies in Africa, Asia, and Europe; helped the city of Detroit with plans to improve its property tax system; and offer specialized convenings for public officials. As a member of our highly collaborative team, you will help advance our work to improve community welfare through efficient and equitable fiscal systems and a dee knowledge of land market dynamics. You will work closely with our team to help coordinate programs and networks, host events, pursue relevant programmatic initiatives, and implement the educational activities of the Fiscal Systems team. The Lincoln Institute seeks an experienced and highly motivated Program Coordinator to join our Fiscal Systems team. As a member of our team, you will help advance our work to improve community welfare through efficient and equitable fiscal systems and develop a deeper knowledge of land market dynamics. You coordinate programs and work with the team to build networks, host events, pursue relevant programmatic initiatives, and implement educational activities domestically and internationally. This is a full-time position (37.5 hrs/wk) located in our Cambridge, MA office. This position will have limited travel (less than 10%).

Requirements

2–3 years of relevant experience
Excellent writing and editing skills.
High degree of organization and attention to detail, and capable of handling multiple projects simultaneously.
Demonstrated ability to meet deadlines ahead of schedule.
Self-sufficient yet team focused.
Strong interpersonal communication skills and ability to work independently and with colleagues across several areas in the organization.
Demonstrated initiative, and ability to adapt in a dynamic environment.
Creative ability to find fresh solutions and new insights to improve the quality of projects and events.
Proficiency in M.S. Word, Excel, PowerPoint, Outlook, and Salesforce/Pardot (preferred).
A U.S. Citizen or legally authorized to work in the U.S. without the need for future sponsorship.

Nice To Haves

Salesforce/Pardot (preferred)

Responsibilities

Monitor and maintain team’s program materials on the internal network (SharePoint).
Collaborate with staff to coordinate internal events (e.g., lectures, gatherings, or other presentations).
Schedule meetings with internal and external partners.
Reserve space for both in-office meetings and/or virtual ones (e.g., Zoom, Teams).
Arrange team travel/logistics (e.g., hotel reservations, flights, conference registration, etc.) for their attendance at events held by external organizations
Copy-edit and format working papers and other materials
Work with program staff on outreach, external engagement, and marketing.
Assist with data collection projects, as requested.
Process Requests for Proposals and fellowship applications.
Follow and ensure compliance with team and institutional procedures, practices, and processes, seeking to improve or establish additional ones as needed
Work with internal and external partners to ensure event-related tasks stay on track.
Gather participant and faculty contact information, assist with requests for event-related deliverables.
Edit, proofread, and format program materials, including agendas, participant lists, feedback forms, and other documents as required.
Obtain necessary contract information for procurement.
Correspond with researchers and universities to explain Lincoln contract requirements.
Work with program staff to monitor contract deliverables and communicate with contractors regarding deliverable status.
Assist with payment processing for contract deliverables.
Produce budget estimates for events
Obtain budget reports for specific projects upon request.
Monitor and update program budget spreadsheet and system to ensure that information is accurately reflected.
Resolve missing or inaccurate entries and monitor the finance system to ensure that vendors receive payments in a timely manner.
Work with program staff and Institute web team to update and monitor website content.
Assist in collecting materials (articles, graphics, images, etc.) for web-based presentations, based on existing or new materials, obtaining copyright permission from authors and journals, and other related tasks, as required.
Provide testing and quality control for the tax program’s online property tax database.
Report bugs using the web developer’s ticket system.
Other Duties as Needed or Assigned.

Benefits

3x employer contribution towards retirement matching your employee contribution up to 15%
health insurance
dental insurance
vision insurance
health reimbursement account
short-term disability coverage
long term disability coverage
paid parental leave
voluntary insurances such as accident insurance
health care flexible spending
dependent care flexible spending
paid time off for holidays, vacation, personal, sick, bereavement, and jury duty
office closure between December 24 – Jan 1 each calendar year
flexible schedule and option for a compressed 4 day workweek
tuition and staff development reimbursement
pet insurance
Employee Assistance Program