Coordinator - Field

Energy Transfer•Maitland, FL

5d•Hybrid

About The Position

The coordinator will provide assistance to local Employees, Area Management, Company personnel, and company vendors as needed on Administration duties.

Requirements

High School Diploma or Equivalent
0-2 years practical experience as an administrative support professional in a fast-paced work environment.
Computer and office Software experience is required.
Strong knowledge of Excel formulas, pivot tables, references, and other advanced Excel functions.
Effective written and verbal communication skills as well as interpersonal skills to work in a collaborative environment.
Sense of urgency, capable of handling individual responsibility, and willingness to accept changing priorities.
Essential Computer usage using MS Office Suites and willingness to learn company computer management systems (SAP, APTTUS, Concur, ADP E-Time, etc.).

Nice To Haves

Experience in the Natural Gas/NGL/Oil industry a plus.
Previous Administrative skill in the Oil and Gas Industry a plus.
Associate or bachelor’s degree in accounting, business administration, computer operations, and/or equivalent work experience in a related field.
Good organizational and prioritization skills, ability to multi-task, having good communication skills dealing with internal and external customers.
Being highly motivated and establishing good working relationships with co-workers, Engineering, Division Staff, and vendors.
May be required to attend training and meetings out of town and some overnight travel away from home.

Responsibilities

Assist in Accounts Payable, expense reports, and purchasing card monthly reports, verifying invoice accuracy for timely payment.
Prepare monthly budget expenditure variance reports for local and Division Management.
Handle time reporting for company personnel, ensuring correct pay codes and account/work order charging.
Assist local management and Division/Corporate groups in preparing annual budgets and WBSs for management approval to initiate work projects.
Prepare monthly forecast reports and update forecasts in the company database.
Ensure contractors are on the Approved Vendor's listing and assist them in seeking approval if needed.
Work in APPTUS or Veriforce to publish Work Offers and Contracts, and monitor CT Verification reports.
Research past due invoices, quotes, budget issues, and work offers with vendors.
Assist and monitor Fleet data, working with the Fleet Department in procurement and disposal of company vehicles.
Assist in employee Admin Training for time reporting, invoice coding, and expense report training.