Coordinator, Facilities and Operations (replacement)

CONA Services•Montreal, QC

5d•Onsite

About The Position

Reporting to the Warehouse Manager, the Facilities and Operations Coordinator acts as a key link between procurement and facility operations, ensuring the smooth execution of internal processes and supporting various teams. The role includes creating purchase orders, serving as a point of contact for suppliers and clients, and supporting warehouse supervisors. The coordinator also plays a key role in event planning, vendor coordination, and project support. This is a temporary contract until March 2027.

Requirements

College or university degree
Minimum of 1 year of experience in a similar role
Strong proficiency in Microsoft Office (especially Excel and PowerPoint)
Collaborative mindset with strong communication skills
Detail-oriented with strong analytical thinking
Experience in project coordination or operations management
Results-oriented, with the ability to meet deadlines in a fast-paced environment
Eagerness to learn and a strong team spirit

Responsibilities

Create purchase orders for all internal services and facility operations (warehouse, garage, distribution)
Track outstanding payments and pending orders
Obtain and process quotes and proposals from contractors
Act as the main point of contact for suppliers, subcontractors, and clients for service coordination
Support onboarding and integration of new employees
Update health and safety dashboards
Track and support training initiatives with operations supervisors
Follow up on inspections and identify required actions
Participate in and follow up on Health & Safety committee activities
Ensure compliance with internal warehouse policies