Coordinator, Education Administration

Griffin Museum of Science and Industry•Chicago, IL

1d•Onsite

About The Position

The Education Administrative Coordinator will be responsible for supporting the Chief Learning and Partnerships Officer (CLPO) in leading strategic plan implementation and educational programming for Griffin MSI. This role is responsible for organizing and coordinating activities related to strategic partnerships, division meetings, and liaising with other divisions to ensure that goals are met.

Requirements

One to three years of related work experience; non-profit or management experience is a plus.
High School Diploma required, bachelor’s degree preferred.
Proficient in MS Office, including Word, Excel, PowerPoint and Outlook.
Proficiency in programs required such as Canva and Asana
Focused, extremely organized, and able to manage multiple tasks at once
Must have ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
Demonstrated ability to maintain a high-level of confidentiality.
Excellent calendar management skills, including the coordination of complex executive and committee meetings
Strong communicator, both written and verbally, with exceptional attention to detail
Values kindness, operates with empathy, and enjoys collaboration
Lifelong learner, eager to help support a team and gain new skills
Passionate about STEAM education and inspiring the next generation of inventive genius
Ability to read and interpret documents, write routine reports and correspondence.
Ability to speak effectively before groups of employees of the organization.
Ability to calculate figures and amounts such as percentages, etc.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Nice To Haves

non-profit or management experience is a plus.

Responsibilities

Prepare for all meetings and events, including the preparation of slides, briefing memos, meeting confirmations, etc.
Manage the calendar, travel arrangements, mail and calls
Prepare and maintain $500 dollar Education Admin budget, and manage purchase orders, invoices, and expense reports
Oversee division equipment and supplies
Manage external consultant and contractor relationships, as needed, to support various projects
Schedule and manage division meetings and serve as liaison to other Griffin MSI divisions
Support the CLPO on tasks related to partner stewardship
Prepare draft communications and proposals as needed
Maintain records of communication and partnership in Salesforce
Serve as project coordinator for various division initiatives
Resource management of spaces and shared calendars
Liaison with Finance Division to support budget and grant tracking
Contract submitter for Education Division
Travel booking for Education Division
Other duties as assigned