Coordinator, Client Relations and Events

Paramount•New York, NY

5d•$56,000 - $62,000

About The Position

Paramount is seeking a highly organized and proactive Coordinator for the Client Relations & Events Team to support in the planning, coordination, and execution of client engagement initiatives and events. This role plays a vital part in ensuring exceptional client experience while contributing to the relationship-building efforts and success of the Paramount Advertising team.

Requirements

Bachelor’s degree in communications, event management, business, marketing or a related field.
1+ years of experience in client relations, event planning, or a coordination role. (Strong internship experience considered)
Excellent written and verbal communication skills.
Strong organizational and time management abilities, with high attention to detail.
Proficiency in Microsoft Office Suite; experience with CRM tools and event platforms is a plus.
Ability to manage multiple projects and deadlines simultaneously.
Flexibility to work evenings, weekends or holidays during events.

Nice To Haves

Experience working in a client-facing role within a professional or fast-paced environment.
Creative problem-solving and adaptability under pressure.
A positive, service-oriented attitude and a collaborative team approach.

Responsibilities

Assist in the planning, organization, and execution of in-person and virtual client events such as meetings, receptions, dinners and client trips.
Coordinate logistics including securing venue, catering, travel, invitations, RSVP tracking, registration and guest communication.
Collaborate with internal departments, vendors, and event partners to ensure seamless execution.
Act as a key point of contact for client communications, ensuring timely and professional responses.
Attend events as needed to provide onsite support, troubleshoot issues, and ensure a high-quality client experience. There may be opportunities to travel for events, but this will vary based on need.
Maintain project timelines, checklists, budgets, and calendars related to events and client outreach.
Ticket tracking – organize and maintain ticket request and access for various events.
Research venues and organize library of options in major ad sales markets.
Maintenance and organization of client premium closet.
Support post-event process including invoice reconciliation and budget tracking.