Events & Vendor Relations Coordinator

Geneva Capital LLC•Alexandria, MN

1d•$40,000 - $55,000•Onsite

About The Position

Geneva Capital LLC is a dynamic national equipment finance company focused on long-term growth, providing professional opportunities and promoting teamwork. We are seeking a highly organized marketing professional to coordinate Geneva's participation in trade shows and industry events. This role will manage all logistics and ensure all stakeholders have the resources needed to effectively promote Geneva financing at events and help create exceptional on-site experiences. This position is largely performed during normal business hours from our Alexandria, MN office with limited travel, despite Geneva participating in more than 30 trade shows and industry events each year.

Requirements

Associate's or bachelor's degree in marketing, communications, business, event management, or a related field, or a combination of education and relevant professional experience
1+ years of experience in event coordination, marketing, project management, vendor relations, or a related role
Exceptional organizational skills and attention to detail with the ability to manage multiple projects and deadlines simultaneously
Strong communication and interpersonal skills with the ability to work effectively and professionally with internal teams, vendor partners, and external suppliers
A team-first mentality with the ability to anticipate needs, proactively solve problems, and take pride in creating seamless experiences for both internal teams and vendor partners
Ability to work independently and manage multiple projects with minimal supervision

Nice To Haves

3+ years of experience coordinating trade shows, conferences, or large-scale events
Experience in B2B marketing or vendor relations
Familiarity with Adobe Creative Suite, particularly Adobe Illustrator, for updating and revising existing marketing materials
Experience managing promotional products, print production and coordinating with outside vendors and service providers
Understanding of marketing collateral strategy and how marketing supports sales efforts
Experience using project-management platforms such as Asana

Responsibilities

Coordinate all aspects of Geneva's participation in more than 30 trade shows and industry events annually, including travel, lodging, shipping, booth services, and other event logistics
Manage event timelines, calendars, and deliverables while meeting deadlines and keeping stakeholders informed and aligned
Work with internal teams and vendor partners to plan and fulfill booth needs related to promoting Geneva’s financing programs
Prepare, stock, inspect, and maintain trade show booth cases and event materials to ensure Geneva’s presence at each event consistently meets company brand standards
Collaborate with the marketing team to develop promotional plans for each event
Ensure Geneva’s presence at each event continually meets company brand standards
Maintain post-event documentation, including expenses, invoices, and event recaps, to support reporting and improve future event execution
Serve as a key marketing resource for vendor partners, recommending opportunities to promote Geneva financing in support of their event goals
Collaborate with design staff to coordinate the development of co-branded marketing assets, including print and digital materials
Manage vendor appreciation initiatives, including gift mailings, hosted events, and other relationship-building projects
Manage inventory and coordinate orders for company merchandise, branded apparel, promotional products, and trade show materials.
Stay current on apparel and promotional product trends and identify fresh ideas for Geneva’s merchandise and event materials.
Assist with marketing collateral strategy and coordinate with designers to ensure materials meet event objectives and align with Geneva's brand standards
Additional duties may be assigned