Events and Alumni Relations Coordinator

Northwest Mississippi Community College•Senatobia, MS

9h•Hybrid

About The Position

The Events and Alumni Relations Coordinator supports the Office of Institutional Advancement in the planning and execution of all Foundation and alumni events and the development of alumni engagement. The role manages the planning, execution, direction, and coordination of all details for fundraising events, alumni events, and special events. The Events and Alumni Relations Coordinator is innovative, has creative talent, and is highly skilled in event planning and represents the college in a positive and professional manner. The position requires a high level of attention to detail, ability to problem solve, and ability to interact well with people. The Events and Alumni Relations Coordinator has great capacity for initiative, prioritizes and manages multiple tasks with a high degree of discretion, and operates in a professional office environment.

Requirements

Bachelor's degree or equivalent work experience in a relevant field
Proficient with computers, the Microsoft Office Suite, and be comfortable using new and changing technology
Possess creative talent and have experience in event planning
Possess strong interpersonal, communication and organizational skills
Effective at developing and implementing ideas
Careful about detail and thorough in completing work tasks
Proficiency in Microsoft Excel, Word, and Office Suite applications
Excellent organizational and time-management abilities
Strong analytical and problem-solving skills
High level of accuracy and attention to detail
Effective written and verbal communication skills
Ability to multitask and prioritize responsibilities in a fast-paced environment
Professional customer service and interpersonal skills
Ability to work independently and collaboratively as part of a team
Ability to maintain and demonstrates integrity, professionalism, and ethical conduct

Nice To Haves

Demonstrates integrity, professionalism, and ethical conduct
Takes initiative and willingly accepts new responsibilities and challenges
Maintains positive and collaborative working relationships with colleagues and donors
Receives and applies constructive feedback appropriately
Remains composed and professional in demanding or high-pressure situations
Demonstrates resilience, adaptability, and persistence when faced with workplace challenges

Responsibilities

Plans and executes all fundraising, alumni, and special events.
Takes the lead on the front-end of events
Responsible for alumni development and engagement
Ensures effective coordination and communication with internal departments related to event planning and alumni relations
Works collaboratively with Marketing and Communications Department in the development of event and alumni marketing pieces, invitations, printed materials, etc.
Will be expected to develop a high degree of proficiency on the Advancement Office's database system, Blackbaud Raiser's Edge, which houses alumni and donor data, while maintaining accurate and complete alumni database records, capturing and building biographical and career information of alumni, via social media, surveys, projects, correspondence, website, postal returns and through engagement events
Creates action items in the database to record, track, and report alumni information
Researches and develops event concepts for fundraising, alumni, and special events; Coordinates, executes and evaluates events from concept to completion
Participates in ongoing training and development to stay current on best practices in event planning and alumni engagement
Plans Alumni Board of Directors Meetings with the assistance of Executive Director of Institutional Advancement
Seeks volunteers from the Alumni Board of Directors
Oversees set-up of on-site vendors and catering staff as needed
Provide exceptional customer service to on and off-campus partners and alumni
Manages, prepares, and sends alumni correspondence using strategic methods of communication
Determines content, writes, and publishes the alumni quarterly e-newsletter
Manages various forms of social media
Responsible for highlighting alumni on college website and social media
Plays an active role, as a member of the Advancement Team, in contributing to and ensuring the success of fundraising and events
Represents Advancement Office at campus events
Performs other related duties as assigned by the Executive Director of Institutional Advancement