Coordinator Clerical Support Surgical Services - Part Time

Tahoe Forest Health System•Truckee, CA

About The Position

Works under the direction of the Ambulatory Surgery Manager to coordinate pre-surgical care for patients and provide clerical assistance for Surgical Services. The position has no supervisory responsibilities. The role requires 1–2 years of relevant experience; no educational requirement or licenses/certifications are specified. Medical terminology is required, and EPIC Mercy scheduling experience is preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

1–2 years of relevant experience.
Medical terminology.
Ability to perform each essential duty satisfactorily; reasonable accommodations may be made for individuals with disabilities.
No educational requirement.
No licenses or certifications required.

Nice To Haves

EPIC Mercy scheduling experience.

Responsibilities

Answer telephone calls, provide information, route calls to the appropriate person, and place outgoing calls for Ambulatory Surgery.
Provide assistance and direction to incoming scheduled patients and nursing staff for Ambulatory Surgery.
Assist with cleanliness of ambulatory patient areas and direct housekeeping as needed.
Collaborate with the Pre-Op Clinic and Pre-Admit Nurse to coordinate pre-surgical care for patients.
Collect and scan ordered diagnostic results, lab work, and other pertinent patient information into the electronic medical record.
Communicate to patients any outstanding diagnostic or lab work that must be completed before their procedure.
Assist with and perform basic surgery and endoscopy scheduling under the direction of the Scheduling/Business Manager.
Assist with and perform basic charge entry functions under the direction of the Scheduling/Business Manager.
Create, edit, and maintain pre-op and discharge instructions and other documents.
Maintain department Material Safety Data Sheets (MSDS) in the web-based program and hard-copy binder.
Request, distribute, and document radiation badges.
Provide clerical assistance to Surgical Services Department leadership.
Create department reports, memos, and other communications under the direction of department leadership.
Create forms for Surgical Services as needed.
Document and record department and other meeting minutes.
Order department office supplies within established cost-containment parameters.
Generate reports for other departments as needed.
Submit work orders for equipment repairs and plant operations and IT requests.
Demonstrate System Values in performance and behavior.
Comply with System policies and procedures.
Perform other duties as assigned.