Clerical Support

Coates Field Service • Oklahoma City, OK

19h • Onsite

About The Position

Coates Field Service, Inc. is hiring a full-time Clerical Support employee to support client needs from its Operations office in Oklahoma City, Oklahoma. The position provides general land-related office support and performs a range of clerical activities. It is in-office five days a week; local candidates are encouraged to apply.

The role handles data entry and maintenance in project databases, including processing confidential information, comparing entered data against source documents, and ensuring information remains accurate, current, and usable. It also supports mailings and mail delivery, and performs general office tasks such as copying, scanning, filing, and collating.

Coates Field Service provides land acquisition and right-of-way services to clients nationwide. The company is headquartered in Oklahoma City and has regional offices across the United States.

Requirements

• High school diploma.
• Ability to communicate effectively, both orally and in writing.
• Skill in using the MS Office Suite, including Word, Excel, and Outlook.
• Skill in using common office machinery and equipment.
• Ability to establish and maintain effective working relationships with people contacted in the course of work.
• Knowledge of correct spelling, grammar, and punctuation.
• Experience handling large amounts of data and spreadsheets.
• Experience utilizing web-hosted databases.

Nice To Haves

• Associate degree preferred.
• Experience updating web-hosted databases using import functions preferred.
• One year of administrative experience preferred.
• Land or legal office experience is a plus.

Responsibilities

• Process bulk mailings using tools such as digital postage and mail merge.
• Enter confidential details accurately into databases using database import functions and manual data entry.
• Ensure data is accurate, up to date, and usable.
• Update systems and maintain correct information.
• Update, maintain, and retrieve data in the project database.
• Meet deadlines and work under pressure.
• Transcribe paper-based records into computer files.
• Compare entered data with source documents.
• Comply with data integrity and security policies.
• Coordinate pickup and delivery of express mail services, including FedEx and UPS.
• Perform related clerical duties, including photocopying, faxing, scanning, filing, and collating.
• Receive, sort, and forward incoming mail.

Benefits

• Medical and dental coverage
• Vision coverage
• Short-term and long-term disability insurance
• Life insurance
• Paid time off
• Company-paid holidays
• Additional benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED