Clerical Support

Coates Field Service, Inc.•Oklahoma City, OK

20h•Onsite

About The Position

Coates Field Service, Inc. is seeking a full-time Clerical Support employee to provide general land-related office support and perform a variety of clerical activities and related tasks. The position is based in the Operations office in Oklahoma City, Oklahoma, and is in-office five days per week. Local candidates are encouraged to apply. The role supports client needs through mail processing, data entry and database maintenance, document transcription, and general office services. Relevant backgrounds in right of way or land acquisition may include work as an attorney, paralegal, real estate professional, oil and gas leasing professional, or other land professional, including in utilities, communications, title, pipeline, engineering, or government land-development settings. Coates Field Service provides land acquisition and right of way services to municipalities, utilities, energy providers, and oil and gas companies nationwide. The company is headquartered in Oklahoma City and has regional offices throughout the United States.

Requirements

High school diploma required.
Ability to communicate effectively, both orally and in writing.
Skill in using Microsoft Office Suite, including Word, Excel, and Outlook.
Skill in using common office machinery and equipment.
Ability to establish and maintain effective working relationships with people contacted in the course of work.
Knowledge of correct spelling, grammar, and punctuation.
Experience handling large amounts of data and spreadsheets.
Experience utilizing web-hosted databases.

Nice To Haves

Associate degree preferred.
Experience updating web-hosted databases using import functions preferred.
One year of administrative experience preferred.
Land or legal office experience is a plus.

Responsibilities

Process bulk mailings using tools such as digital postage and mail merge.
Enter confidential information into databases using database import functions and manual data entry.
Ensure data is accurate, current, and usable; update systems to maintain correct information.
Update, maintain, and retrieve information in the project database.
Work under pressure and meet deadlines.
Transcribe paper-based records into computer files.
Compare entered data with source documents.
Comply with data integrity and security policies.
Coordinate pickup and delivery of express mail services, such as FedEx and UPS.
Perform related clerical duties, including photocopying, faxing, scanning, filing, and collating.
Receive, sort, and forward incoming mail.