Coordinator, Advertising & Promotions

TORONTO INTERNATIONAL FILM FESTIVAL•Toronto, ON

3d•Hybrid

About The Position

The Advertising & Promotions Coordinator provides administrative and logistical support for the execution of advertising and promotional campaigns for TIFF: The Market. This role is responsible for coordinating campaign deliverables, maintaining accurate records, and supporting partner activations across Market venues, including the Metro Toronto Convention Centre (MTCC) and TIFF Lightbox. Working closely with internal teams, the Coordinator ensures campaigns are delivered on time, assets are properly tracked, and partners receive a high level of service throughout the Market.

Requirements

Bachelor’s degree in Business, Marketing, Communications, Film Studies, Event Management, or related field (or equivalent experience)
1–3 years of experience in an administrative, coordination, or event support role
Strong organizational skills and attention to detail
Ability to manage multiple tasks and deadlines in a fast-paced environment
Strong written and verbal communication skills
Proficiency in Microsoft Excel and administrative systems (CRM experience is an asset)
Ability to work collaboratively within a team environment
Availability for on-site work during event execution

Nice To Haves

CRM experience is an asset

Responsibilities

Coordinate the day-to-day execution of advertising and promotional campaigns
Maintain client campaign timelines, schedules, and deliverables
Track advertising inventory and support placement across Market venues and platforms
Assist in preparing and organizing campaign materials and assets
Conduct prospect research and support outreach coordination
Provide administrative support to the Advertising & Promotions team
Assist with proposal formatting, presentation materials, and documentation
Maintain CRM systems and ensure accurate data entry and record keeping
Support the tracking of sales materials, contracts, and internal documents
Support communication with partners by coordinating deliverables, timelines, and approvals
Assist in responding to partner inquiries and escalating issues as needed
Help ensure all partner requirements are documented and fulfilled
Maintain organized records of partner communications and agreements
Coordinate internal workflows to support client campaign delivery
Work with production and operations teams to ensure assets are delivered and installed as required
Track invoices, payments, and related documentation
Ensure accuracy and consistency across all client campaign-related materials
Liaise with internal teams (sales, marketing, programming, production, and operations) to support execution
Assist in coordinating information flow between teams
Support general team organization and project tracking
Assist in tracking campaign details and maintaining reporting documents
Compile post-event materials, including summaries and partner feedback
Support data entry and basic reporting as required
Provide on-site support for advertising and promotional activations during the Market
Assist with setup, coordination, and execution across venues
Help troubleshoot issues and escalate to the Manager when needed