Advertising Coordinator

CherryRoad Tech Inc

2d • Hybrid

About The Position

The Advertising Coordinator supports CherryRoad Media’s advertising and sales teams by coordinating, preparing, and executing print and digital advertising campaigns for local and regional clients. This role serves as a key point of contact between sales representatives, clients, and production teams to ensure accurate scheduling, timely publication, and high-quality execution of advertising materials. The ideal candidate is highly organized, detail-oriented, service-driven, and capable of managing multiple priorities in a fast-paced media environment. This role is essential in supporting revenue growth, maintaining accurate advertising records, and delivering exceptional client service.

Requirements

• Strong computer skills, including Microsoft Office (Excel, Word, Outlook) and familiarity with ad booking or CRM software.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet tight deadlines.
• Professional demeanor with a customer service–oriented approach.
• Ability to work collaboratively with sales, clients, and production teams.

Nice To Haves

• Associate’s or Bachelor’s degree in Marketing, Communications, or related field preferred.
• Previous experience in advertising, sales support, or media administration is highly desirable.

Responsibilities

• Assist the advertising sales team with booking and scheduling advertisements for print and digital platforms.
• Maintain accurate ad schedules, calendars, and placement grids.
• Prepare advertising insertion orders, contracts, and publication documentation
• Communicate with clients to obtain artwork, ad copy, approvals, and instructions before deadlines.
• Provide clients with tear sheets, confirmations, proofs, and campaign updates.
• Support client satisfaction through timely communication and excellent service.
• Work closely with the production/design team to ensure ads meet specifications, deadlines, and publication standards.
• Assist in gathering creative assets, updating ad files, and coordinating revisions or approvals.
• Maintain advertising records, databases, CRM entries, and sales documentation.
• Support the creation of promotional materials, proposals, and sales presentations.
• Assist with revenue tracking, digital campaign transitions, and special initiatives as directed.
• Process payments, track invoices, and assist with basic reconciliation of advertising transactions.
• Compile campaign summaries, tear sheets, and performance reports for clients and sales managers.

Benefits

• health insurance (medical, dental, and vision)
• paid time off
• paid sick time
• paid holidays
• 401(k) retirement plan with employer contributions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED