Coordinator Administrative

Hilton Grand Vacations • Four Corners, FL

5d

About The Position

The Administrative Coordinator develops a general understanding of the business to provide administrative assistance and support. The role provides executive-level support with interdepartmental management and serves as a sales liaison. It handles calls and correspondence confidentially, schedules appointments and meetings, arranges travel and flight schedules, coordinates expenses, and supports sales office operations. The coordinator also manages administrative activities for Task Force matters, including work-related paperwork, agendas, travel schedules, local logistics, and coordination with HR.

Requirements

• Demonstrate excellent interpersonal communication skills and confidentiality.
• Be able to take and transcribe minutes.
• Maintain a professional appearance and demeanor.
• Demonstrate basic digital literacy in Microsoft Word, Outlook, PowerPoint, and Excel.
• Be able to interact and communicate successfully with customers or guests, managers, and executives at all levels.
• Have strong interpersonal skills and attention to detail.

Responsibilities

• Provide administrative assistance and support based on a general understanding of the business.
• Handle incoming telephone calls and correspondence professionally and confidentially.
• Take and transcribe minutes.
• Provide executive-level support with interdepartmental management and serve as a sales liaison.
• Schedule appointments and meetings.
• Arrange travel and flight schedules and coordinate expenses.
• Implement and maintain sales office tasks, including scheduling, timekeeping updates, collateral inventory, ordering office supplies, mailing duties, and team member liaison.
• Create and process internal and external memos, including announcements, incentives, public releases, notifications, and action plans.
• Handle Task Force administrative activities and support, including immigration- or work-related paperwork, agendas, flight schedules, and local logistics.
• Serve as the single point of contact with HR on Task Force-related matters.
• Follow company policies and procedures, including during emergencies, and follow standard HGV policies and procedures as outlined by management.
• Carry out reasonable requests from management that the team member is capable of performing.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed