Coordinator, Administrative Services, Buchtel College Arts & Sciences

University of Akron • Akron, OH

2d • Onsite

About The Position

This position is responsible for a variety of administrative tasks within the Buchtel College of Arts & Sciences Dean's Office. Key functions include calendar management, meeting coordination, event planning, travel arrangements, document preparation, personnel file maintenance, serving as a liaison between the Dean's Office and other departments, and conducting College Elections. The role requires a high school diploma or GED, a minimum of four years of progressive work experience as a senior administrative assistant or administrative assistant, broad knowledge of university operations and policies, discretion, organization, advanced computer skills, strong interpersonal and problem-solving skills, research skills, adaptability to new technology, and the ability to work in a fast-paced environment. Supervisory skills are preferred.

Requirements

• Requires a high school diploma or GED.
• Requires a minimum of 4 or more years progressive work experience as a senior administrative assistant or administrative assistant.
• Requires a broad knowledge of university operations and policies, a high level of discretion, organization, and advanced computer skills.
• Strong interpersonal skills, problem-solving skills, and research skills required.
• Ability to adapt to new technology and work in a fast-paced environment required.

Nice To Haves

• Supervisory skills preferred.

Responsibilities

• Maintain calendars, organize meetings, prepare agendas, coordinate special events and make travel arrangements.
• Inform the Dean of important deadlines and issues.
• Review and compile materials to be submitted to the OAA and the Board and prepare correspondence.
• Update and maintain confidential personnel files.
• Serve as liaison between the Dean’s Office and other departments.
• Conduct College Elections every Spring and run-off elections in fall as required.
• Supervise Dean’s Office staff.

Benefits

• medical
• dental
• vision
• short and long-term disability
• life insurance
• paid leave of absences including time off for illness, vacation, and maternity or paternity leave
• tuition remission
• Flexible Work Arrangement (FWA)
• state retirement systems
• alternative retirement options with competitive employer contributions
• deferred compensation programs (403(b) and 457(b))

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED