Coordinator, Accounts Payable

Horizon Media•New York, NY

2d•$40,000 - $50,000•Hybrid

About The Position

The Accounts Payable Analyst is an integral part of the finance team and is responsible for the accurate and timely processing of corporate overhead payables. The role ensures that corporate expenses are coded, processed, and paid efficiently, while supporting internal stakeholders and external vendors with a customer-service mindset. The position handles daily overhead invoice processing, departmental approvals and coding, weekly payment batches, vendor communications and reconciliations, and maintenance of vendor records. It also supports AP controls, audit documentation, month-end close activities, and improvements to invoice routing and approval workflows.

Requirements

2–3 years of experience in a high-volume Accounts Payable role, preferably focused on overhead or corporate expenses.
Understanding of basic accounting principles and full-cycle Accounts Payable processes, including vendor setup, invoice processing, and payment execution.
Hands-on experience with major ERP systems.
Strong data-entry skills, accuracy, and attention to detail.
Problem-solving skills and the ability to research and resolve invoice and payment discrepancies.
Strong verbal and written communication skills and a collaborative, customer-service-oriented approach with internal teams and external vendors.

Nice To Haves

Experience with NetSuite is highly desirable.
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred.

Responsibilities

Manage daily invoice processing for corporate overhead expenses, including obtaining departmental approvals and coding.
Assist with the preparation and execution of weekly payment batches, including checks, ACH, and electronic payments.
Research and resolve discrepancies, duplicate invoices, and missing information.
Monitor and manage two accounts payable email inboxes covering overhead and media payables.
Respond to vendor inquiries about payment status, invoice disputes, and general questions across overhead and media channels.
Reconcile vendor statements to keep accounts current and prevent outstanding past-due balances.
Maintain vendor master files, including gathering W-9s and verifying banking details.
Work with employees across the organization to ensure timely processing and approval of overhead bills.
Follow AP financial controls and company policies to mitigate risk.
Maintain organized, accurate AP records and audit documentation.
Support the AP Supervisor and finance team with month-end close procedures, including overhead accrual data, reporting, outstanding-check reconciliation, and general ledger reconciliations.
Contribute to improvements to overhead invoice routing and approval workflows.