Coordinator, Accounts Payable

PALECEK•Richmond, CA

11d•$30 - $35•Onsite

About The Position

The Accounts Payable Coordinator is responsible for managing the full-cycle accounts payable process and ensuring the accurate, timely, and efficient processing of invoices, vendor payments, expense reports, and financial transactions related. The Accounts Payable Coordinator supports the Accounting Manager and broader finance team by maintaining organized financial records, reconciling accounts payable transactions, monitoring payment schedules, and assisting with month-end closing activities. The position requires strong attention to detail, excellent organizational skills, and the ability to prioritize multiple tasks in a fast-paced environment.

Requirements

Minimum of 2 years of experience as a Accounts Payable or in a related finance or accounting role, with a strong understanding of credit evaluation and collection processes
Associate’s or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field required; equivalent experience may be considered
Proven experience working with ERP systems in an accounting or finance environment, with strong proficiency in transaction processing, reporting, and data management
Highly motivated and results-driven professional with a strong work ethic and commitment to accuracy and compliance
Exceptional interpersonal, verbal, and written communication skills, with the ability to collaborate effectively across departments and build positive relationships with customers
Strong organizational skills with meticulous attention to detail and a high level of accuracy in data management and reporting
Proven time management abilities, capable of prioritizing multiple assignments and meeting deadlines in a dynamic work environment
Demonstrated ability to analyze complex financial data, assess credit risk, negotiate payment terms, and develop effective solutions aligned with company objectives
Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and experienced with ERP or financial management systems for reporting, reconciliation, and analysis

Nice To Haves

NetSuite is highly preferred

Responsibilities

Review, verify, and process a high volume of vendor invoices, ensuring accuracy, proper general ledger coding, and required approvals in accordance with company policies
Perform three-way matching of purchase orders, receiving documents, and vendor invoices to validate payment authorization and accuracy
Prepare, process, and distribute weekly payment runs, including checks, ACH transactions, and wire transfers, ensuring timely vendor payments
Maintain accurate and up-to-date vendor records, including W-9 documentation, banking information, payment terms, and contact details
Reconcile vendor statements, investigate discrepancies, and resolve outstanding issues promptly to maintain accurate accounts payable records
Monitor accounts payable aging reports and follow up on outstanding items to ensure timely resolution and payment processing
Assist with month-end and year-end closing activities, including preparing accruals, reconciling accounts payable balances, and generating supporting schedules and reports
Ensure compliance with company policies, internal controls, accounting principles, and applicable regulatory requirements
Support internal and external audit activities by gathering, organizing, and providing requested documentation and reports
Collaborate with Purchasing, Receiving, and other departments to resolve invoice, purchase order, and payment-related issues
Assist the Accounting Manager and finance team with special projects, reporting requests, and other accounting-related duties as assigned