Accounts Payable Coordinator
About The Position
Heath Consultants Incorporated, a leader in services and equipment for the natural gas and utility industry since 1933, is seeking an Accounts Payable Coordinator. This role is crucial for ensuring the accuracy and efficiency of payment processes through managing vendor invoices, maintaining financial records, and collaborating across departments. The ideal candidate is a self-starter with a passion for accuracy, a team-first attitude, and thrives in a structured environment, looking to build a long-term career. Candidates must be local to the Houston, TX area for the interview process and work environment.
Requirements
- High school diploma or equivalent required
- Minimum of 3 years of experience in accounts payable or a similar accounting role
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Strong attention to detail and organizational skills
- Excellent communication and follow-up skills
Nice To Haves
- Associate's degree in Accounting or Finance preferred
- Experience with ERP systems such as Epicor or DataWorks a plus
Responsibilities
- Accurately process a high volume of invoices, ensuring correct coding, approvals, and timely payments.
- Reconcile vendor statements and resolve discrepancies with precision and thorough documentation.
- Maintain organized and complete records of all AP transactions for audit and compliance purposes.
- Monitor the AP inbox and handle incoming mail—date stamp, sort, and distribute appropriately.
- Enter and code both PO and non-PO invoices; follow up with buyers for missing PO-related invoices.
- Ensure invoice quantities and pricing match purchase orders.
- Coordinate with internal departments for invoice discrepancies or missing W-9s to ensure vendor setup in Epicor or DataWorks.
- Run and review the "Received Not Invoiced" report regularly.
- Manage vendor maintenance, setups, and issue resolution.
- Void checks, apply credit memos, and research unpaid invoices.
- Prepare checks for approval, signature, and mailing after check runs.
- Support other accounting and administrative tasks as assigned.
Benefits
- Background check and drug screening
- Equal Opportunity Employer
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
