Coor Supply Chain II

Wellstar Health System•Roswell, GA

About The Position

The Coor Supply Chain II works under the direction of a Supply Chain Operations Supervisor I, II, or III. The role manages daily inventory replenishment for emergency, medical-surgical, and/or clinical procedural units and serves as a liaison between Supply Chain and end users. It is responsible for acquiring, storing, and distributing supplies for perpetual or periodic inventory, as well as shipping, receiving, and delivering hospital packages. The coordinator supports quality and safety compliance, product conversions and recalls, and year-end inventory activities as needed. The position coordinates inventory acquisition and distribution, manages supply pars and related records, uses handheld barcode scanning, monitors stock and expiration dates, and helps resolve returns, recalls, substitutions, discrepancies, shortages, and shipment issues. It also handles inbound and outbound shipments, supports consignment and vendor-managed inventory, manages bone and tissue handling records, and assists with perioperative supply needs and equipment repairs. The coordinator supports quality, safety, financial, customer-service, and value-analysis processes. This includes managing recalls and expired products, complying with regulatory standards, participating in performance improvement, conducting cycle counts and inventory checks, helping control freight expenses, supporting product evaluations and conversions, and submitting new-item and item-file requests. The role also performs other assigned duties and complies with Wellstar policies, standards of work, and code of conduct.

Requirements

High school diploma or GED required; an associate degree is preferred.
At least 3 years of experience in supply chain, logistics, inventory, receiving, and/or distribution; clinical supply setting preferred.
Moderate analytical ability, including analyzing ERP data to identify supply chain initiatives, establish baselines, develop implementation work plans, and identify savings opportunities.
Understanding of Lean principles and knowledge of medical supply terminology.
Intermediate proficiency in Microsoft Word, PowerPoint, and Excel.
Good communication skills and the ability to interact with customers, clinicians, physicians, and department personnel.
Working knowledge of the listed systems and applications, including Lawson, Mobile Supply Chain, Outlook, Kronos, Office Depot, RND, Remote Desktop, SuccessFactors, Green Security, Blue Bin/Kanban Systems, GreenLight, GHX, and ECRI.

Nice To Haves

Associate degree.
Experience in a clinical supply setting.

Responsibilities

Coordinate supply acquisition and distribution for stock, non-stock, and critical clinical supply items.
Create, organize, and manage supply pars, including par levels and barcode labeling for requisitioning and product identification.
Submit special and non-stock-to-stock requests through the ACI process and maintain par forms in Lawson and Mobile Supply Chain systems.
Use handheld barcode scanning for supply management.
Coordinate product returns, recalls, and substitutions, including obtaining proper credit.
Work with senior buyers and vendors to investigate delayed or lost shipments and shipments without proper documentation.
Check stock status and back orders; check expiration dates and rotate stock during replenishment.
Manage slow-moving and obsolete supply items; report mis-picks, over-picks, and shortages to CSC and/or Purchasing.
Serve as a liaison between clinicians and suppliers and resolve receipt discrepancies under supervisor direction.
Perform facility shipping and receiving activities for inbound and outbound shipments; verify and deliver incoming supplies.
Receive, handle, transport, and store bone and tissue, maintaining tracking records and transport logs in accordance with Joint Commission requirements.
Control and manage consignment and vendor-managed inventory.
Monitor freight and shipping expenses and assist with bill-only processes, ensuring items are correctly accounted for by vendors and relevant clinical and billing personnel.
Anticipate perioperative team needs and assist with equipment repairs as needed.
Facilitate vendor compliance and management and maintain thorough product knowledge.
Manage product recalls within established timelines and procedures; handle expired products properly and document removals according to policy.
Follow Joint Commission and other relevant regulatory standards, participate in performance improvement initiatives, and safely manage bio-hazardous substances.
Maintain supply areas and label supply bins for safety.
Assist with product evaluations, standardization, and conversions.
Manage perpetual or periodic inventory, perform cycle counts, and assist with year-end physical inventory counts and internal audit requests.
Identify, recommend, or remove slow-moving and obsolete items; coordinate exchanges and returns of obsolete inventory; maintain optimal supply par levels.
Perform regular expiration checks to reduce the risk of financial impact from expired products.
Communicate effectively and courteously with customers, meet or exceed their expectations, and anticipate their needs.
Submit new-item requests through CQVA and/or VAPI approval processes and submit ACI requests for item-file additions, changes, or inactivations.
Assist with implementation of new products to inventory and support the new-product request process.
Perform other duties as assigned and comply with Wellstar policies, standards of work, and code of conduct.