Controller

San Jose Clinic•Houston, TX

About The Position

Responsible for all finance/accounting functions for the organization, including strategic and tactical matters related to financial management, budgeting, cost benefit analysis, and forecasting needs. This role involves creating and maintaining the organization's budget, overseeing fiscal reporting activities, managing purchasing, payroll, Accounts Payable, and Accounts Receivable functions, and monitoring banking activities. The Controller prepares financial reports, ensures adequate cash flow, serves as a trustee of the 401K Plan, and supports annual audits. Key responsibilities also include developing cost-saving strategies, collaborating with investment advisors, establishing finance and accounting policies, and maintaining internal controls to safeguard financial assets. The position ensures compliance with federal, state, local, and contractual guidelines, assists with funding opportunities, trains finance staff, and helps investigate cost-effective benefit plans. Additionally, the Controller assists in designing wage incentives and oversees fixed asset inventory, while strictly adhering to HIPAA and OSHA guidelines and maintaining confidentiality of all financial and proprietary information.

Requirements

Bachelor’s or graduate level degree in business administration, accounting or related discipline with substantial course work in financial management subjects
Current CPA license
Minimum of 5 years of experience in a high-level management position
Experience in financial management (budgeting, cash management, investments, and strategic planning)
Proficient experience in grant/fund accounting and reconciliation
Experience with networked accounting systems with a basic knowledge of computer hardware and software including Microsoft Office Suite and practice management system software applications
Demonstrated experience in developing methods and procedures for translating the technical aspects of accounting and finance to meaningful reports and controls for the effective financial management of the organization
Well-developed analytical and communication skills to prepare and communicate financial data to various users with varying needs
Demonstrates excellent organizational skills, multi-tasking and effective use of time
Able to handle and complete multiple tasks or projects with multiple deadlines
Able deal professionally, courteously and efficiently with public and all levels of the organization
Ability to operate computer, copier fax, and scanners
Demonstrates effective verbal and written communication skills
Demonstrates effective customer relation skills, working with diverse populations, often in stressful fast paced environments

Nice To Haves

Aplos experience
Experience working with non-profit organizations is highly preferred
Experience with regulatory reporting requirements and tax compliance preferred
Bilingual in English/Spanish preferred

Responsibilities

Creates and maintains the organizations budget to include working with directors to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements
Oversees the management and coordination of all fiscal reporting activities for the organization including organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and contract/grant budgets
Oversees all purchasing, payroll, Accounts Payable and Accounts Receivable functions
Monitors banking activities of the organization
Prepares monthly and quarterly allocation entries related to investment activity and fees
Monitors workflow and productivity to ensure deadlines are met
Supports annual budget process and preparation of annual tax forms, as necessary
Responsible for PBC (Prepared by Client) materials for annual audit to external auditors
Ensures adequate cash flow to meet the organization's needs
Serves as a trustee of the organization’s 401K Plan
Prepares financial reports as necessary for operations of the Clinic, including variance and comparative reporting
Completes accurate and timely reporting for all components and ensure accurate and timely submissions of reporting
Prepares and presents quarterly financial reporting packet to CEO, Finance Committee and Board of Directors
Develops strategies during annual budget process for cost savings and complete budget modeling
Collaborates with investment advisors to optimize and manage portfolio including endowment fund and any other mutual / money market funds.
Creates and maintains all finance, accounting and payroll policies and procedures
Oversees the production of monthly reports including reconciliations with funders and pension plan requirements, as well as financial statements and cash flow projections for use by Executive management, as well as the Audit/Finance Committee and Board of Directors
Produces variance reporting
Develops and maintains systems of internal controls to safeguard financial assets of the organization and oversee federal awards and programs
Oversees the coordination and activities of independent auditors ensuring compliance issues are met, and the preparation of the annual financial statements is in accordance with U.S. GAAP and federal, state and other required supplementary schedules and information
Ensures adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental audits
Assists the President, CCO, and Director of Advancement with funding opportunities by drafting prospective programmatic budgets determining cost effectiveness of prospective service delivery
Assists in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plans
Trains the finance department and other staff on raising awareness and knowledge of financial management matters
Responsible for interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines, ensuring that all government regulations and requirements are disseminated to appropriate personnel, and monitoring compliance
Works with Human Resources to investigate cost-effective benefit plans and other fringe benefits which the organization may offer employees and potential employees with the goal of attracting and retaining qualified individuals
Assists in the design, implementation, and timely calculations of wage incentives, commissions, and salaries for the staff
Oversees the maintenance of the inventory of all fixed assets
Follows all HIPAA and OSHA guidelines and regulations
Maintains confidentiality of financial and proprietary information/records at all times
Maintains established San José Clinic policies, procedures, objectives, quality assurance, safety, environmental and infection control
Implements job responsibilities in a manner that is consistent with the San José Clinic Mission and Code of Conduct and is supportive of San José Clinic cultural diversity objectives
Performs other related work as require