Controller/Accountant

The UPS Store•Akron, OH

7d•Onsite

About The Position

This role requires a detail-oriented individual with excellent communication and interpersonal skills to manage various accounting and administrative duties. The position involves handling invoicing, billing, payroll, banking, financial reporting, and lease coordination. The ideal candidate will be a self-starter with a high degree of enthusiasm, capable of working independently and maintaining confidentiality. The role also includes general office duties, property responsibilities, and ensuring adherence to company policies and guidelines.

Requirements

Accounting Degree Required
Commercial Real Estate Office Experience
Personal Computer Knowledge and Experience
Experience of Software Applications QuickBooks Pro or QuickBooks Enterprise Edition required
Microsoft Office includes Word, Excel & Outlook Knowledge & Experience
Experience with billing, invoicing, payroll, banking & financial reports
Excellent Communication Skills
Excellent Interpersonal Skills
Quick Study
Self-Starter with a high degree of enthusiasm
Excellent organizational skills with detail orientation
Must have small business accounting experience
CPA or qualifications with interested to become a CPA
Will need Notary commission

Nice To Haves

Leadership

Responsibilities

Prepare invoices and/or billing statements.
Prepare checks for payment for invoices received.
Verify invoices are accurate and set follow-up for receipt of payment.
Maintain a log of billing statements/invoices with client name, date billed, amount of invoice & record date paid.
Keep supervision informed of past due invoices.
Answer telephone promptly with appropriate greeting and determine the nature of the call, handling it professionally and timely.
Speak clearly and professionally, practice good listening, and provide positive feedback.
Utilize e-mail in a professional manner for business letters and reports.
Prioritize incoming calls according to subject and handle priority requests.
Return calls by the end of the business day if the agent is unavailable.
Prepare personalized letters with the requester’s name & address using a mail-merge feature.
Set an automated response in the agent’s e-mail using certain key words in the subject line to send requested information.
Be punctual and ready to start the day on a timely basis.
Maintain a good working relationship with the manager & client.
Plan a daily to-do list for discussion with the owner to assure listed activities are a priority.
Update the manager of all communications with clients to maintain continuity.
Communicate with clients on a weekly basis to inquire of their needs.
Analyze and prioritize income-producing tasks before routine paperwork.
Create an action plan for special projects, including a record of time and cost for evaluation.
Maintain a log for each transaction to confirm items are being received and filed properly.
Run errands as necessary to assist with the business.
Perform general tasks such as filing, accepting deliveries, and screening phone calls.
Maintain follow-up with each tenant after a completed transaction to solicit feedback and provide information.
Match incoming checks with the proper account/client.
Prepare bank deposits.
Reconcile bank statements.
Assure expenditures are in accordance with ledger balances.
Keep supervision informed of balances of internal accounts.
Compile accurate data for financial statements & reports, including profit and loss statements and balance sheets.
Balance financial records/reports.
Review records & reports for discrepancies.
Maintain ledgers, records, reports & files.
Determine time frame for keeping ledgers, records, reports & files.
Perform monthly account reconciliations.
Maintain records of financial transactions & property maintenance for Tenant and Landlord accounts.
Process work order requests from tenants, landlord & property manager.
Contact vendors for written estimates.
Enter work orders into the proper system.
Maintain follow-up on the status of work completion.
Review repair & maintenance invoices to ensure work performed was completed as requested and per estimate.
Prepare checks for vendors.
Maintain a list of vendors, addresses, telephone numbers & contact persons.
Perform general clerical/administrative functions.
Prepare checklists for leases.
Coordinate leases using a checklist.
Maintain a contact record on forms provided on all tenants with new or renewing leases.
Keep strict tabs on deadlines in leases, including improvements, inspection deadlines, closing dates, and occupancy dates.
Check and follow that the client submits all relevant paperwork to the manager.
Prepare checklists for needed information.