Controller/Accountant

The UPS Store•Akron, OH

8d•Onsite

About The Position

This role is for a Controller/Accountant responsible for a wide range of accounting and administrative duties within a commercial real estate office. The position requires strong organizational skills, attention to detail, and the ability to work independently and as part of a team. The ideal candidate will be a quick study with a high degree of enthusiasm and possess excellent communication and interpersonal skills. The role involves managing daily operations, financial reporting, invoicing, payroll, banking, and property-related financial tasks. A commitment to personal accountability, business ethics, and confidentiality is essential.

Requirements

Accounting Degree Required
Commercial Real Estate Office Experience
Personal Computer Knowledge and Experience
Experience with Software Applications
QuickBooks Pro or QuickBooks Enterprise Edition required
Microsoft Office includes Word, Excel & Outlook
Knowledge & Experience with billing, invoicing, payroll, banking & financial reports
Excellent Communication Skills
Excellent Interpersonal Skills
Quick Study
Self-Starter with a high degree of enthusiasm
Excellent organizational skills with detail orientation
Willing to work onsite 5 days/week - 40 hours
Must have small business accounting experience
Will need Notary commission
Personal Accountability (Attendance, Reliability, High Degree of Personal & Business Ethics, Confidentiality, Work without Supervision, Leadership, Work with Co-Workers)
Communication Skills – Includes Oral, Telephone and Written
Telephone Etiquette
Oral & Written Skills
Handling of Incoming Calls
Invoicing & Billing
General Office Duties
Administrative Duties
Banking Responsibilities
Financial Reports
Property Responsibilities
Lease Coordination
Company Policies/Guidelines

Nice To Haves

CPA or qualifications with interest to become a CPA

Responsibilities

Manage daily accounting operations including billing, invoicing, payroll, and banking.
Prepare and analyze financial reports, including profit and loss statements and balance sheets.
Reconcile bank statements and ensure expenditures align with ledger balances.
Maintain ledgers, records, reports, and files, determining appropriate retention periods.
Process work order requests from tenants, landlords, and property managers.
Coordinate leases, maintaining contact records and tracking important deadlines.
Communicate with clients weekly to inquire about their needs.
Analyze and prioritize income-producing tasks.
Create action plans for special projects, tracking time and costs.
Perform general office duties such as filing, accepting deliveries, and screening phone calls.
Run errands as necessary to assist the business.
Maintain a log for each transaction to confirm items are received and filed properly.
Match incoming checks with the proper account/client and prepare bank deposits.
Maintain records of financial transactions and property maintenance for tenant and landlord accounts.
Contact vendors for written estimates and enter work orders into the proper system.
Follow up on the status of work completion and review repair and maintenance invoices.
Prepare checks for vendors and maintain a list of vendor contact information.
Prepare checklists for leases and coordinate leases using the checklist.
Ensure clients submit all relevant paperwork to the manager.
Handle incoming calls, prioritizing them according to subject and urgency.
Prepare invoices and/or billing statements and checks for payment.
Verify invoice accuracy and set follow-up for payment receipt.
Maintain a log of billing statements/invoices.
Keep supervision informed of past due invoices and account balances.
Update the manager of all communications with clients.
Ensure all communications are handled in a professional and timely manner.