0000000288.CONTRACTS SUPPORT ASSISTANT I.PUBLIC WORKS
About The Position
The Contracts Support Assistant I provides lower-level project and contract management support for local agreements, change orders, contractor performance, and project delivery systems, contracts, and grants. The position performs complex administrative and project management support for Major Capital Improvement Program projects, right-of-way and utility support contracts, unincorporated services, and Road & Bridge support projects, and may serve on matrix teams. The role supports contract and project finances, administration, compliance, records, procurement, and project delivery. It coordinates with county departments, officials, contractors, service providers, the District Attorney’s office, outside agencies, field staff, and project management personnel. The position may lead the training and supervision of support staff and performs other assigned duties.
Requirements
- Education and experience equivalent to an Associate’s Degree and five years of related work experience, or 75 hours of college credit, or a combination of the two.
- Knowledge of standard computer applications and word-processing software.
- Ability to understand and follow written and verbal instructions, organize and process work, and establish and maintain effective working relationships with County employees and the general public.
- Valid Texas driver’s license and a good driving record.
- Provide a copy of a 10-year driving history.
- Maintain a good driving record and comply with Article II, Subdivision II of Chapter 90 of the Dallas County Code.
- Ability to work in a high-volume, high-stress environment.
Responsibilities
- Provide administrative support for projects, including processing consultant and contractor invoices for accounts payable, monitoring funds, and resolving discrepancies.
- Set up purchase orders in Oracle for approved contracts and work orders using approved amounts and funding sources.
- Coordinate program activities, meetings, and schedules, and provide technical support on revenues, expenditures, bids, contracts, and policies and procedures.
- Attend public meetings, workshops, and task force meetings to monitor project delivery activities.
- Review contracts, monitor compliance, and resolve problems; develop agreements through the District Attorney’s office and monitor and process them through Commissioner Court in coordination with outside agencies.
- Manage and track records, files, and database systems, including the Public Works P5 system, to maintain information on revenues, expenditures, contracts, projects, and services; prepare forms, reports, and correspondence.
- Maintain and monitor contractual procedures, including indefinite delivery-indefinite quantity contracts, consultant selection, and A&E contracting procedures.
- Serve on IDIQ consultant selection project teams, participating in Statement of Qualifications interviews, reviews, ratings, and recommendations.
- Prepare documentation for advertising, award court briefings, court orders, and award notifications.
- Work with project teams to prepare construction advertisements, bids, and award documents; research and share information on project progress and status.
- Coordinate contracts with the District Attorney’s office and maintain project review records and meetings.
- Work with field and project management personnel on construction contract development and monitoring, including processing pay estimates and initiating project standards and specifications.
- May lead the training and supervision of support staff.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
