0000000288.Contracts Support Assistant I.Public Works

Dallas County•Dallas, TX

About The Position

The Contracts Support Assistant I provides lower-level local project and contract management support for agreements, change orders, contractor performance, and project delivery systems, contracts, and grants. The role performs complex administrative and project-management support for Major Capital Improvement Program projects, right-of-way and utility support contracts, unincorporated services, and Road & Bridge support projects, and serves on matrix teams. The position supports contract and project administration through invoice and purchase-order processing, financial monitoring, contract-compliance activities, records management, meeting coordination, consultant selection, and preparation of advertising, bid, award, and court documents. It coordinates with the District Attorney’s office, Commissioners Court, outside agencies, contractors, service providers, and project and field personnel. The position may also lead training and supervision of support staff.

Requirements

Education and experience equivalent to an associate degree and five years of work-related experience, or 75 hours of college credit, or a combination of education and experience.
Knowledge of standard computer applications and word-processing software.
Ability to understand and follow written and verbal instructions, organize and process work, and establish and maintain effective working relationships with County employees and the public.
Valid Texas driver’s license and good driving record; must provide a copy of a 10-year driving history.
Must maintain a good driving record and remain in compliance with Article II, Subdivision II of Chapter 90 of the Dallas County Code.
Ability to work in a high-volume, high-stress environment.

Responsibilities

Maintain project, contract, and service accounts; process consultant and contractor invoices, monitor funds, and resolve discrepancies.
Set up purchase orders in Oracle for approved contracts and work orders using approved amounts and funding sources.
Coordinate program activities, meetings, and schedules, and provide technical support regarding revenues, expenditures, bids, contracts, policies, and procedures.
Attend public meetings, workshops, and task force meetings to monitor project delivery activities.
Assist with contract administration by reviewing contracts, monitoring compliance, resolving problems, developing agreements through the District Attorney’s office, processing agreements through Commissioners Court, and coordinating with outside agencies.
Manage and track records, files, and database systems, including the Public Works P5 operation system; maintain information on revenues, expenditures, contracts, projects, and services; prepare forms, reports, and correspondence.
Maintain and monitor contractual procedures, including indefinite delivery-indefinite contracts (IDIQ), consultant selection, and A&E contracting procedures.
Serve on IDIQ consultant-selection project teams, including Statement of Qualifications interviews, reviews, ratings, and recommendations.
Prepare advertising documentation, award court briefings, court orders, and award notifications; work with project teams on construction advertisement, bid, and award documents.
Research and share information about project progress and status.
Coordinate contracts with the District Attorney’s office and maintain project-review records and meetings.
Work with field and project-management personnel on construction contract development and monitoring, including processing pay estimates and initiating project standards and specifications.
May lead training and supervision of support staff.
Perform other assigned duties.